Contract Management Specialist

About the Role

As a Contract Management Specialist , you will own sourcing cases end-to-end — from gathering requirements and developing sourcing strategies to executing RFx activities, analyzing supplier proposals, negotiating commercial terms, and preparing the final handoff to Legal/Contracting Operations.

You will work closely with business stakeholders, suppliers, and internal teams while maintaining strict confidentiality and compliance throughout the sourcing process.

Key Responsibilities

• Manage sensitive sourcing case intake while maintaining strict access controls and data confidentiality.
• Partner with stakeholders to validate requirements, gather documentation, and develop sourcing strategies.
• Create Opportunity Overviews (OO) covering baseline spend, market constraints, and recommended sourcing strategies.
• Own sourcing cases in procurement tools and maintain accurate, restricted-access records.
• Conduct market research and supplier pre-qualification.
• Prepare and securely distribute RFx bid packages using approved e-sourcing tools.
• Manage supplier communications, Q&A cycles, timelines, presentations, and evaluation processes.
• Analyze and normalize supplier bids using quantitative and qualitative evaluation methods.
• Develop scoring matrices and Project Outcome Alignment (POA) reports to support sourcing decisions.
• Conduct rate-card benchmarking, scenario modeling, and financial validation.
• Lead commercial and contractual negotiations for complex sourcing categories.
• Manage award/non-award communications and finalize pricing tables, SOWs, SLAs, and other commercial exhibits.
• Coordinate secure handoff of completed sourcing packages to Legal/Contracting Operations.
• Manage Third-Party Risk Management (TPRM) workflows and ensure required security and privacy reviews are completed before award.
• Track operational metrics such as Turnaround Time (TAT), Hard/Soft Savings, and Spend Under Management (SUM) .
• Identify sourcing process bottlenecks and improve SOPs, playbooks, templates, and workflows.
• Support process improvements and automation initiatives while maintaining procurement compliance.

Must-Have Qualifications

• Bachelor's degree in Supply Chain, Business, Finance, Economics, a related field, or equivalent practical experience .
• 5+ years of experience in strategic sourcing, indirect procurement, project management, or supply chain operations.
• Experience in at least one of these sourcing categories:
• Professional Services
• Marketing / Creative / Production / Agencies
• Corporate Security
• Experience building cost-benefit analyses and spend analytics .
• Experience using data visualization tools to communicate insights.
• Understanding of commercial contract terms, legal structures, and negotiation levers .
• Demonstrated experience influencing stakeholders and managing expectations in fast-paced or ambiguous environments.
• Experience working within strict corporate compliance frameworks .
• Demonstrated process-improvement experience, including identifying workflow inefficiencies and implementing improvements or automation.

Good-to-Have

• Professional certification in procurement, strategic sourcing, or supply chain management.
• Certifications such as CPSM, MCIPS, or CSCP are highly preferred.