Contract Manager

Key Roles and Responsibilities

1.      Contract Administration & Compliance
Lead the drafting, review, negotiation and administration of main contracts and subcontracts throughout the tendering, procurement and project execution stages, ensuring compliance with applicable Malaysian construction laws, contractual requirements and relevant standard forms, including PAM, PWD and CIDB contracts, where applicable.

2.      Tender Management & Commercial Evaluation
Review tender documents, Bills of Quantities (BQ), drawings and specifications; evaluate subcontractor quotations and cost proposals; and participate in tender clarifications, commercial negotiations and contract finalisation to ensure competitive pricing and acceptable commercial terms.

3.      Cost Control & Financial Monitoring
Monitor project budgets, cost forecasts, cash flow, committed costs and payment schedules to maintain effective commercial control, identify cost variances and support the achievement of project profitability targets.

4.      Claims & Payment Management
Oversee the preparation, assessment and submission of progress claims, payment applications and payment certifications, including the verification of subcontractor claims and payments to ensure contractual accuracy and timely processing.

5.      Variation Orders & Contractual Claims
Evaluate, prepare, negotiate and substantiate Variation Orders (VOs), Extension of Time (EOT) claims and other contractual or commercial claims, ensuring proper documentation, timely submission and effective recovery of contractual entitlements.

6.      Contractual Risk & Dispute Management
Identify and assess contractual, financial and operational risks, recommend appropriate mitigation measures, manage contractual disputes and coordinate with legal advisers and relevant stakeholders to resolve disputes and protect the Company's commercial interests.

7.      Commercial Optimisation & Cost Management
Identify cost-saving opportunities, value engineering options and improvements in procurement and contract management practices while safeguarding project quality, contractual compliance and operational efficiency.

8.      Contractual Coordination & Stakeholder Management
Ensure contractual obligations, deliverables, risks and requirements are clearly communicated to internal project teams and relevant stakeholders. Liaise with clients, consultants, subcontractors, suppliers and authorities to resolve contractual and commercial matters promptly.

9.      Contract Documentation, Reporting & Audit Compliance
Maintain accurate and complete contractual records, including agreements, variations, approvals, claims, correspondence and commercial registers. Prepare contract status updates and commercial reports, and ensure supporting documentation is available for internal and external audits, CIDB requirements and applicable statutory submissions.

10.  Commercial Governance & Management Support
Conduct periodic contract reviews, monitor compliance with the Company's procurement and commercial procedures, recommend improvements to internal controls and contract management processes, and undertake other contractual, commercial or management-assigned responsibilities to support effective project delivery and business performance.

Required Qualifications and Skills

1.      Degree in Quantity Surveying, Construction Management, Engineering, Law, or related field.

2.      Minimum 6–8 years of experience in contract management, QS, or commercial roles within the construction industry.

3.      Proficient in contract drafting, analysis, commercial negotiation, and managing key commercial matters including VOs, EOTs, progress claims, final accounts, and overall cost and financial analysis.

4.      Skilled in using Microsoft Office, project management tools, and QS-related software (e.g., CostX, Glodon, AutoCAD) to support contract administration and project reporting.

5.      Excellent communication, negotiation, and interpersonal skills with strong problem-solving abilities, high attention to detail, and the capability to manage multiple tasks and meet deadlines independently.

6.      Demonstrates strong ethics, professionalism, and confidentiality in all contractual and commercial matters.