Contract Manager/Assistant Contract Manager

1. POSITION PURPOSE

The Contract Manager is responsible for leading and managing the full spectrum of pre- and post-contract activities across all property development projects. This role safeguards the company’s commercial and legal interests through effective contract drafting, negotiation, risk management, cost control, and dispute resolution. A strong understanding of Malaysian standard forms of contract is essential.

2. KEY RESPONSIBILITIES

A. Leadership & Governance

• Lead and supervise the contract team in tendering, procurement, contract administration, and claims.
• Establish and implement contract governance, workflows, and documentation standards.
• Provide commercial and contractual guidance to project teams and management.

B. Pre-Contract Responsibilities

• Develop tender strategies, sourcing plans, contract award frameworks, and risk assessments.
• Prepare and review tender documents, Bills of Quantities (BQ), pricing schedules, LOA, and contractual terms.
• Evaluate tenders, lead negotiations with contractors, subcontractors, and consultants, and prepare award recommendations.
• Drive Value Engineering (VE) and feasibility alignment.

C. Contract Drafting & Negotiation

• Draft, review, and negotiate all major contract documents including Main contracts, Subcontracts, Consultancy appointment, Letters of Award (LOA), Supplementary agreements and variation instructions
• Ensure compliance with PAM contract, CIDB requirements, Housing Development Ordinance, and all statutory obligations.
• Advise management on key contractual clauses, liabilities, indemnities, insurance requirements, LAD, and termination rights.

D. Post-Contract Administration

• Oversee the full post-contract process including variations, EOT, progressive claims, remeasurement, final accounts, and contractual compliance.
• Review and certify contractors’ and subcontractors’ claims and payments.
• Ensure proper documentation and records are maintained for audit and dispute purposes.
• Monitor contractual obligations, deliverables, timelines, and performance to ensure compliance.

E. Risk Management & Compliance

• Identify commercial and legal risks at pre- and post-contract stages.
• Develop mitigation plans and provide contractual advice to prevent claims or disputes.
• Ensure compliance with statutory requirements, industry standards, and internal policies.

F. Claims, Disputes & Resolution

• Lead claim strategy for VO, EOT and LAD matters.
• Prepare documentation for adjudication, arbitration, or other legal proceedings when required.
• Liaise with external legal counsel, consultants, and management on dispute matters.

G. Commercial Reporting & Stakeholder Management

• Prepare commercial reports, risk assessments, budget updates, and contract status updates for senior management.
• Attend consultant, contractor, and project meetings
• Build strong relationships with consultants, contractors, suppliers, legal advisors, and regulatory authorities.

3. QUALIFICATIONS & EXPERIENCE

• Bachelor’s degree in quantity surveying, Construction Management, or related field.
• Minimum 6–10 years of relevant experience in property development or construction contracting.
• Strong knowledge of PAM contracts, CIDB guidelines, and Malaysian construction laws.
• Experience in contract drafting, negotiation, procurement, and dispute resolution.
• Proficient in contract administration software, cost analysis, and documentation management.