Contract Procurement Admin

We are looking for a detail-oriented and organized Contract Procurement Admin to support our Procurement team in daily purchasing and supplier management activities. The ideal candidate will assist in procurement operations, supplier coordination, documentation management, and inventory monitoring.

Key Responsibilities

• Assist in daily RFQ (Request for Quotation) activities, including sending inquiries, collecting quotations, and preparing comparison sheets.
• Prepare, issue, and process Purchase Orders (PO), Goods Received Notes (GRN), and related procurement documents.
• Maintain and update supplier databases, including contact details, pricing records, lead times, MOQ, and certifications.
• Conduct supplier price comparisons and identify potential cost-saving opportunities.
• Support supplier performance evaluation, including On-Time Delivery (OTD), quality performance, and pricing trends.
• Assist in sourcing new suppliers through market research, screening, sample coordination, and documentation follow-up.
• Follow up with suppliers regarding delivery schedules, outstanding POs, invoices, delivery orders, HALAL certificates, and COA documents.
• Support stock monitoring, Out-of-Stock (OOS) reporting, and reorder point tracking with Warehouse and Production teams.
• Manage procurement filing, documentation, and administrative tasks.
• Perform ad-hoc duties and cross-department projects assigned by management.

Requirements

• Able to read and write in Bahasa Malaysia and English.
• Basic knowledge of Microsoft Excel and computer applications.
• Good organizational and communication skills.
• Ability to work accurately with documentation and data.
• Fresh graduates are encouraged to apply.