Contract Purchasing Admin

About the role

We are looking for a Contract Purchasing Admin to support our purchasing activities as well as day-to-day project administration. The successful candidate will assist with sourcing project materials, comparing supplier prices, preparing purchase orders, coordinating deliveries, and supporting project permit applications and documentation.

Key responsibilities

• Source and purchase materials, equipment, and other items required for projects
• Compare prices, product specifications, availability, delivery charges, and supplier terms through Taobao, Shopee, Lazada, and other relevant suppliers
• Conduct price comparisons and prepare purchasing comparison sheets for approval
• Source suitable suppliers and negotiate pricing where required
• Create and issue Purchase Orders (PO)
• Follow up with suppliers on order status, availability, delivery schedules, and outstanding items
• Verify received materials against purchase orders and delivery documents
• Maintain proper purchasing records and documentation
• Source materials according to project requirements, drawings, specifications, or material lists
• Coordinate with the project team to understand material requirements and delivery deadlines

About you

• Organised and detail-oriented

• Computer-literate professional proficient in Microsoft Excel, PDF editing tools, and SQL software.

• Able to coordinate multiple tasks with suppliers, project teams, and external parties.

• Familiarity with Lalamove or other logistics/delivery platforms is an advantage.

• Experience assisting with permit applications and submissions is an added advantage.

• Good communication, coordination, and follow-up skills.

• Able to work independently and handle multiple tasks with minimal supervision.

• Experience in project material sourcing or construction/project-related administration is an advantage.