Contract Specialist

Job Title	Contract Specialist
State	Florida
Program	Children’s Network of Southwest Florida, LLC
Reports to	Contracted Services Supervisor
FLSA Status	Exempt
Job Description Statement	This job description will be reviewed periodically as duties and responsibilities change with business necessity.  Essential and marginal job functions are subject to modification.

Mission Statement

The Children’s Network of Southwest Florida is committed to working with the community to protect children and preserve families.

General Purpose of Job

This position is responsible for assuring the delivery of quality-contracted services for adults and children through the provision of comprehensive quality assurance, technical assistance, client management and contract management activities.  

QUALIFICATIONS

To perform this job successfully an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Essential Duties and Responsibilities

• Assist in the Contract Procurement Process

• Negotiate and write final contract documents

• Analyze providers budgets/proposals

• Facilitate negotiation between the Lead Agency and the provider

• Develop final contract documents

• Manage and Monitor contracts

• Process invoices

• Analyze expenditures

• Develop monitoring schedule

• Monitor contracted programs for quality and contract compliance

• Analyze Data to include performance measures compliance

• Work with provider to develop corrective action plans

• Schedule and facilitate provider team meetings

• Maintain contract documentation

• Develop reports as necessary

• Work with various computer programs

• Conduct onsite visits in the community with existing and potential providers

• Other duties may be assigned as special projects may be requested

• Grant Application and Management

  • • • Complete and Submit Grant Applications
      • Work with Grantor to ensure grant requirements are met
      • Complete reports as necessary

Education and experience

• Bachelor’s degree from an accredited college or university in Social Science, Accounting, or related field, and minimum one (1) year of related experience
• Knowledge of fiscal operations, ability to analyze and evaluate statistical data, and experience in Excel
• Experience working with contractual agreements and policy and procedures is preferred
• Knowledge of Child Welfare policy and law is preferred

Skills and Abilities

• Strong organizational and problem-solving abilities
• Ability to establish and maintain positive working relationships with others
• Excellent written and oral communication skills; effective listening skills; ability to work as a team member, and the ability to work in a multi-cultural environment
• Must be able to operate standard modern office machinery, including fax, telephone, calculator, computer, scanner, printer, copier, and mail machine
• Must be competent with Microsoft Office Suite programs, including Word, Excel, Power Point, and Outlook
• Must be competent with basic e-mail protocol and procedures including sending, receiving, replying, attachments, and meeting scheduling
• Must possess excellent organizational skills and abide by the highest standards of confidentiality
• Must be self-motivated and the ability to manage various work assignments simultaneously

Working HOurs

CNSWFL’s work week is Monday through Friday, 40 hours per week.  Your supervisor will advise you of your work hours; however, business office hours are 8:00 am to 5:00 pm.

Travel

Travel in and outside of Circuit 20 (Lee, Charlotte, Collier and Hendry/Glades counties) is required.

Training

All employees must complete fifteen (15) hours of on-line or classroom Training on an annual basis.  If the employee is a Certified Child Welfare Professional, Training hours must total twenty (20) annually.

Supervisory Responsibilities

This position does not have supervisory responsibilities.

pre-employment requirements

Certificates, License, Registrations, backgrounds, drug screens, Etc.

• Valid driver’s license required, with proof of insurance
• Clean driver’s license check is a requirement
• No special certification or registration is required for this position
• Criminal background screening (FBI/FDLE and Local Law Enforcement)
• Drug Screening is a requirement
• Children’s Network participates in E-Verify

Other Requirements

Language Skills

Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.  Ability to write reports, business correspondence, and procedure manuals.  Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the public.

MATHEMATICAL SKILLS

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume.  Ability to apply concepts of basic algebra and geometry.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job requires the ability to sit for extended periods; walk; stand; use hands to finger, handle or feel; reach with hands and arms; stoop, kneel or crouch; talk and hear.  This job requires visual acuity sufficient to read and to operate standard modern office machines.  The employee must occasionally lift and/or move up to 25 pounds.

This is administrative work in an indoor office environment with a moderate noise level (business machines, printers, computers, telephones).

**ADA:**Children’s Network of Southwest Florida, LLC will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990.

**EEO:**Children’s Network of Southwest Florida, LLC does not discriminate based on race, national origin, gender, religion, veteran status, or disability in employment, in provision of services, or in access to programs.

Children’s Network of Southwest Florida, LLC is a Drug-Free Workplace.

All personnel must demonstrate the following capacities: 1. A commitment to empowering others to solve their own problems 2. Valuing a nurturing family as the ideal environment for a person 3. A conviction about the capacity of people to grow and change 4. The ability to establish a respectful relationship with persons served to help them gain skills and confidence 5. The ability to work collaboratively with other personnel and/or service providers or professionals 6. The capacity to maintain a helping role and to intervene appropriately to meet service goals 7. The ability to set appropriate limits 8. Safety and permanency of children

I certify that the statements above to the best of my knowledge accurately describe the duties performed and agree that I am qualified in education and skill to meet the requirements of the position.  If the employee does not agree, indicate here:

Supervisor:		Date:
Employee:		Date:
Reviewing Authority:		Date:
Do Not Agree:

• Bachelor’s degree from an accredited college or university in Social Science, Accounting, or related field, and minimum one (1) year of related experience
• Knowledge of fiscal operations, ability to analyze and evaluate statistical data, and experience in Excel
• Experience working with contractual agreements and policy and procedures is preferred
• Knowledge of Child Welfare policy and law is preferred

Must pass a Level II Background Check. For more information please click this link: https://info.flclearinghouse.com

**Remember:**If you are currently an employee of Children’s Network of Southwest Florida, LLC, or one of our Case Management Organizations, it is necessary that you notify your current Supervisor, prior to applying.