Contract Support Specialist

At PriceSmart, we're committed to creating an environment that promotes fairness, equity, and organizational excellence. We’re on a mission to hire the very best and are committed to creating exceptional employee experiences where everyone is respected and has access to equal opportunity. We realize the greatest contributions to the company can come from anywhere in the organization, and we know that the next one could be yours! Whats unique about this job (What you’ll do)

The Merchandise Vendor Contracts Paralegal provides specialized legal and administrative support in the review, analysis, and management of agreements with vendors. This role helps streamline the contract review process by assessing vendor-requested changes, approving permitted modifications, and escalating exceptions that require the intervention of the Legal Department. Its primary function is to contribute to a more efficient vendor onboarding process while ensuring strict compliance with PriceSmart’s policies, standards, and guidelines.The position also maintains version control of contracts, tracks expirations and renewals, collaborates closely with the Legal Department, supports the onboarding workflow, and oversees vendor compliance with insurance requirements.

Key Responsibilities

Contract Review and Redline Analysis

• Review redlines and vendor-proposed changes to ensure compliance with PriceSmart’s policies.
• Directly approve standard, low-risk, or previously authorized changes.
• Identify and escalate clauses that require legal review or executive decisions.
• Provide clear and timely summaries to the Legal team for expedited resolution.
• Ensure consistency in the interpretation and application of contractual standards.

Vendor Onboarding Support

• Collaborate with the Purchasing and Vendor Experience teams to facilitate an agile and efficient vendor onboarding process.
• Monitor contract progress and ensure milestones are met within established timelines.
• Verify that final versions are properly executed and aligned with the onboarding schedule.

Contract Management and Tracking

• Maintain a centralized record of all vendor agreements, including current and historical versions.
• Track expirations, renewals, amendments, and re-signing needs.
• Coordinate with ONIT to upload new templates and remove outdated versions from the system.
• Ensure internal teams have access to the correct contract version.

Insurance Compliance

• Review vendor insurance policies to ensure they meet PriceSmart’s requirements.
• Verify correct insured parties and appropriate coverage limits.
• Notify relevant teams of missing, expired, or non-compliant documents.

Continuous Improvement and Template Updates

• Maintain a quarterly report on the most frequently requested changes from vendors.
• Provide recommendations to leadership or the Legal team on potential template updates to enhance vendor experience without compromising PriceSmart policies.
• Assist in drafting and reviewing new versions of contract templates when required.

Cross-Functional Collaboration

• Work closely with Legal, Purchasing, Vendor Experience, ONIT, and other involved departments.
• Participate in meetings related to contract strategy, onboarding processes, and policy updates.
• Serve as a point of contact for internal inquiries regarding contract requirements and vendor compliance.

Requirements

• Minimum of 2 years of experience in contract review, paralegal support, legal operations, or similar areas.
• Experience with redlines, legal terminology, and contract negotiation concepts (preferred).
• Experience in retail, supply chain, or commercial agreements is a plus.
• Strong understanding of contract structure, legal language, and risk analysis.
• Ability to evaluate changes, determine risk levels, and know when to escalate.
• Excellent attention to detail and organizational skills.
• Strong verbal and written communication skills.
• Bilingual: English/Spanish (required).
• Ability to manage multiple priorities under tight deadlines.
• Proficiency in Microsoft Word, Excel, contract management systems, and document-tracking tools.
• Ability to collaborate effectively with cross-functional teams.

Some Important Intangibles

• You feel connected to our mission and values: Integrity, Respect, Accountability, Passion, Community , and Continuous Improvement .
• You’re a self-starter who thrives without needing constant direction.
• You bring your quirks, creativity, and curiosity to work.
• You enjoy working hard — not just for the sake of productivity, but to make a meaningful difference.
• You stay cool under pressure and adapt quickly to change.

This description reflects the general nature and level of work expected. A full job description may be provided during the hiring process.

Benefits & Perks: We Take Care of Our People

We believe taking care of our people is the right thing to do. Here’s some of what you can expect:

• Competitive pay
• Medical Plan & Life Insurance
• PriceSmart Membership Card
• Access to the Calm meditation app
• Employee recognition & fun events
• A supportive environment with many opportunities for growth
• …and more!

If you are interested in applying, please submit your resume.

Our Commitment

We embrace and celebrate the diversity of our communities and workforce. PriceSmart is an equal opportunity employer and does not discriminate based on race, color, religion, national origin, gender, sexual orientation, age, disability, veteran status, or any other legally protected status. We’re proud to create a space where everyone belongs.

Get to Know Us

PriceSmart was founded with a purpose: to inspire and impact the lives of our members, employees, and communities through the ethical delivery of top-quality goods and services at the lowest possible prices.

We are constantly challenging ourselves to do more — to grow, be profitable, and do good in the world. That journey starts with a strong, values-driven culture. Whether it’s company events, long-tenured employee celebrations, or community volunteerism, our people-first approach is what makes us PriceSmart.

No matter which of our 13 countries you work from, you'll be joining a community that thrives on curiosity, collaboration, and care.

If you are interested in applying, please submit your resume.

At PriceSmart, you can look forward to company events, anniversaries celebrating our employees with more than 20, or 30 years of tenure, volunteering and learning opportunities, and just a great company filled with curious, kind folks. Dreaming up and sharing ideas aren’t responsibilities reserved for certain teams or leaders; the challenge of building our own culture is on all of our shoulders. That sense of community and belonging keeps us excited to walk through the door every day, wherever that door may be, in any of our 13 countries.