Contract Support/Receptionist

CBRE GWS SDN BHD

Our Facilities Management Team supports UOB Innovation Hub 2 Sdn Bhd at Gardens North Tower.

About the role

This is a dual-function role combining contract support and reception responsibilities. You will support contract administration and documentation while also managing front-desk operations and visitor services.

Key responsibilities

• Support contract administration and documentation
• Track contract expiry dates, renewals, and service agreements
• Coordinate with vendors and contractors on contract-related matters
• Prepare quotations, purchase orders, work orders, and supporting documents
• Monitor vendor performance, SLA, KPI, and contract compliance
• Maintain proper records of contracts, quotations, invoices, and related documents
• Assist with monthly reports, budget tracking, and cost monitoring
• Manage the reception counter and provide professional front-desk support
• Welcome and assist visitors, clients, and employees
• Handle incoming calls, enquiries, and general requests

About you

• Manage visitor registration and access procedures
• Coordinate visitor passes, face recognition/access registration
• Maintain visitor records and reception documentation
• Monitor the reception area and ensure it is clean, organised, and presentable
• Provide administrative support and other ad-hoc tasks as required