Contract Technical Assistant

The Contracts TA will assist with the administering and monitoring contracts for various programs and services founded by the Early Learning Coalition of Miami-Dade/Monroe for compliance with local, state, and federal requirements.

Essential Duties and Responsibilities include the following:

• Provide administrative support for the contracts department
• Act as a call center to receive calls for Providers and vendors and resolve first hand contract issues and questions. Assist with calling providers/vendors to request expired or renewal documents and annual provider update forms
• Prepare routing forms prior to contracts execution
• Assist with file maintenance in the N:Drive and recordkeeping
• Maintains office supplies/orders office supplies
• Responsible for mailing out all contracts correspondence
• Assist with the migration of existing documents into a Document Management System
• Works closely with Contract Manager with the preparation and review process of contracts for completeness and accuracy and follow-up with providers to ensure compliance of program requirements
• Assist with the implementation of the procurement/ purchasing process <35k for contract manager approval. Request forms log and Vendor Log tracking Spreadsheet
• Coordinates meetings and events on calendar
• Prepare Pre-Screening application and request missing supporting documentation
• On-going Provider Technical assistance (face-to-face or over the phone)
• Review DCF CARES for provider compliance in standards and filter the report for manager
• Occasional travel will be required
• Performs other duties as assigned

Experience and Qualification:

• To perform this role successfully, an individual must be able to perform each essential duty satisfactory. High School Diploma or Equivalent
• Minimum of one year of administrative or customer service experience.
• Knowledge of principles and practices of organization, planning, records management and research
• Training, education and/or experience may be substituted for certain minimum qualifications

Skills and Abilities:

• Bilingual (Spanish) preferred

Other Requirements:

• Valid Florida driver’s license and access to personal transportation for travel to occasional off-site community meetings.

Job Type: Full-time

Pay: $19.23 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Education:

• High school or equivalent (Required)

Experience:

• Customer service: 1 year (Required)
• Data entry: 1 year (Required)
• Administrative: 1 year (Required)

Language:

• Spanish (Preferred)

License/Certification:

• Driver's License (Required)

Work Location: In person