Contracting Coordinator

About the role

The Contracting Coordinator role involves managing data input and data platform project support within the organization. This position requires working closely with various teams to ensure that data infrastructure and processes meet business needs, with a focus on accuracy, timeliness, and data integrity across Asian Spirit systems.

Key responsibilities

• Manage data input and data platform project support within the organization
• Keep manager or supervisor informed of any departmental issues or perceived problems
• Handle admin tasks assigned and prepare source data for computer entry and obtain missing data within deadlines
• Coordinate, collect, and record production data (Hotel contracts, Suppliers contracts, Tour description) into the Asian Spirit system, ensuring accuracy and timely entries
• Thoroughly check content and tour description before input on the system for errors and make corrections as needed
• Key in information and updated data into systems
• Build database systems of high availability and quality
• Design and implement databases in accordance with application or document needs and views
• Provide Asian Spirit Database Administration and Management to ensure high performance and data integrity for all Asian Spirit based systems
• Monitor data processing, platform, services, and infrastructure to ensure it meets established service level agreements
• Maintain and update documentations and reports for daily operations
• Troubleshoot and resolve issues related to batch processing, both internal and external
• Respond promptly to automated alerts and notifications from other teams
• Notify the related departments with data information error or incomplete

About you

• Fluent in both written and spoken English. Spanish is an advantage
• Bachelor degree. Education in Tourism related field is an advantage
• Ability to work within a team with commercial and strategic awareness
• Good communication skills both written and verbal
• Good image and interpersonal skills face to face, over email or phone
• Computer skills with the ability to quickly learn new applications and resolve routine technical issues
• Excellent attention to detail including high level of accuracy
• Strong organizational skills including follow-up
• Good decision-making and problem-solving skills; able to work independently
• Demonstrate a positive, professional attitude and work cooperatively within the team environment
• Ability to multitask, work well under pressure, and meet deadlines as needed
• Have the ability to interpret supplier contracts and are strong in numeracy

About us

Asian Spirit Co., Ltd. is a leading Destination Management Company (DMC) with extensive experience in the Spanish and Latin American inbound travel markets. Since 1998, we have been providing high-quality hotel accommodation, transportation, tours, and ground travel services to clients across Southeast Asia.