Contracting Coordinator

This is a Fully Remote Job

About Our Client:

This organization operates in the educational travel sector, delivering enriching travel experiences to over 100,000 participants annually. It addresses the challenge of creating meaningful lifelong learning adventures by designing programs that emphasize inclusivity, environmental sustainability, and community impact.

About the Opportunity:

The CONTRACTING COORDINATOR supports the contract management team by ensuring efficient administrative handling of contracting processes related to educational travel programs. This role contributes to maintaining smooth contract workflows, facilitating communication with vendors and internal teams, and supporting the organization's program delivery through effective contract administration.

Responsibilities:

• Provide administrative support to the contracting team.
• Manage contract documentation, including flowcharts and templates.
• Coordinate space requests and confirmations with vendors based on capacity planning.
• Prepare cover sheets for rate comparisons and contract drafts.
• Obtain signatures and organize contracting folders by region.
• File contract documents according to procedures.
• Communicate with global partners and vendors to confirm details and collect rates.
• Manage vendor communications and escalate critical issues internally.
• Support internal teams with necessary contracting documentation.
• Attend contracting and team meetings as required.
• Perform other duties as assigned.

Requirements:

• 1-2 years of administrative or relevant work experience.
• Bachelor’s degree preferred or equivalent experience.
• Ability to manage multiple projects and adjust priorities.
• Strong analytical skills and attention to detail.
• Proficiency with Microsoft Office (Excel, Word, Outlook) and other technical applications.
• Effective collaboration skills in a global, cross-functional team.
• Excellent verbal and written communication skills.
• Self-motivated with initiative.
• Interest in supporting a global organization focused on lifelong learning travel.

Pay Range and Compensation Package:

• Compensation for this non-exempt/hourly position ranges from $22.60 to $25.00 per hour, based on experience.

Benefits & Perks:

• Medical, Dental, and Vision Insurance
• 20 days paid time off annually
• Paid holidays including a shutdown between Christmas and New Years
• Remote work option
• Retirement plan with company match up to 5%
• Identity protection
• Unlimited online training via LinkedIn Learning

Equal Opportunity Statement: Our client is an equal opportunity employer. They celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, or national origin.

Note:

TalentHop is a recruitment partner of this role. Please note that all employment decisions, including candidate assessment, interviews, hiring, compensation, and employment terms, are made exclusively by the hiring employer.