Contract/Part-time Program Assistant I - Code Enforcement

The Position

The City of Encinitas is accepting applications for a Contract/Part-time Program Assistant position in the Code Enforcement division of the Development Services Department. This temporary position will provide essential support to the division assisting the City’s Short-Term Rental (STR) program.

The Program Assistant will provide administrative, operational, and project support to Code Enforcement Officers and the Code Enforcement Division. This role is ideal for someone who is detail-oriented, organized, comfortable with fast-paced work, and committed to delivering excellent public service.

The ideal candidate is adaptable, organized, and able to work independently while remaining comfortable interacting with the public and clearly explaining City requirements. This individual maintains professionalism when handling sensitive or complex enforcement matters and demonstrates a strong interest in supporting community quality-of-life and local government operations.

This is a part-time, temporary, contract position. Incumbents work less than 999 hours per fiscal year at approximately 15-30 hours a week.

Examples of Important & Essential Duties (included but not limited to)

• Assist Code Enforcement staff with processing STR complaints, case file creation, documentation, and follow-up.
• Conduct data entry and maintain accurate electronic and hard-copy records.
• Prepare correspondence, notices, reports, and updates related to STR enforcement activities.
• Communicate with residents, property owners, and short-term rental operators regarding compliance requirements.
• Track deadlines, coordinate scheduling, and ensure steady case progression.
• Provide general administrative support, including tracking statistics, organizing workflow, and supporting project-related meetings.

Knowledge in: Customer service principles; Standard office procedures and administrative methods; Office technology and equipment, records management and electronic filling practices; Office software application; Basic mathematical concepts; English language, grammar, and punctuation.

Skill in: Communicating effectively, professionally and courteously with coworkers, supervisors and the general public; Establishing and maintaining positive working relationships, exchanging information clearly; Asking questions and seeking clarification when needed and understanding and following verbal and written instructions.

Minimum Qualifications

Training and Experience (position requirements at entry):

High School Diploma, or General Equivalency Diploma (G.E.D.) or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

Application Process and Deadline

This job posting is open continuously until the position is filled. Applications will be reviewed as they are being received. Qualified applicants will be invited for interviews via email.

An application with an attached resume is required for application review.

*** Incomplete application packets will not be reviewed ***

For any inquiries regarding this recruitment process, please contact us at [email protected]. Please note that all applications must be submitted online through this portal in order to be considered.

The City of Encinitas and the San Dieguito Water District provide equal opportunity employment for all persons without regard to race, color, religion/religious creed, sex, sexual orientation, national origin, gender, gender identity, gender expression, physical disability, mental disability, marital status, age, physical disability, ancestry, genetic information, medical condition, political affiliations, veteran status, Family Leave Act status, AB60 CA Driver's License status or status with pregnancy, child birth or breastfeeding. The City and Water District encourage minorities, disabled persons and women to apply. Qualified applicants who move to the next level of the selection process must notify the Human Resources Office if accommodation is needed. A thorough background check will be conducted for the candidate(s) seriously considered for the position including fingerprinting and reference checking. A contingent job offer may be given pending the results of medical evaluation, which includes a physical, TB test and drug and alcohol screening. Applicants will be required to submit verification of the legal right to work in the United States. The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice.

Interns,contract and seasonal employees are enrolled in MissionSquare PTS retirement Plan.

Interns, contract and seasonal employees shall accrue sick leave pursuant to the Health Workplace, Health Family Act of 2014 (AB 1522).