Contracts Admin

Contracts Administrator
Sector: Major Projects | Engineering & Industrial Manufacturing
Location: Perth, Western Australia (South of River)
Work Type: Full-Time, Permanent

About Our Client
We are partnering with a premier engineering, manufacturing, and major project delivery organisation. Known for delivering large-scale, long-term government and commercial assets across Australia, they pride themselves on operational excellence, innovation, and long-term career development.
Due to ongoing program growth, they are seeking an experienced and meticulous Contracts Administrator to join their high-performing Commercial Team.

The Opportunity
Reporting directly to the Contracts Manager, you will provide end-to-end commercial and contractual administration support across high-value, complex programs.

This is a key, operationally focused role (approx. 90% operational / 10% tactical) responsible for day-to-day contract deliverables, drafting formal client correspondence, managing variations (CCPs), and assessing subcontractor claims.

Key Responsibilities

• Contract Administration: Monitor and administer contract compliance, deliverables schedules, and milestones across major project phases.
• Variations & Change Management: Assist in the preparation, evaluation, and logging of Contract Change Proposals (CCPs) and formal contract amendments.
• Subcontractor & Claims Management: Review and assess subcontractor claims against contract terms, identifying risks or discrepancies and escalating them to management.
• Formal Correspondence: Draft, review, and issue high-standard contractual letters, formal responses, and reports for key client and internal stakeholders.
• Registers & Data Integrity: Maintain and update all contract registers, deliverables tracking sheets, SharePoint systems, and risk/issues logs.
• Commercial Governance & Meetings: Prepare agendas, attend client/commercial meetings, and produce accurate, professional minutes and action tracking.
• Compliance: Ensure strict adherence to commercial frameworks, internal policies, and client procurement guidelines.

Skills & Experience Required Essential:

• Experience: Minimum 5+ years’ experience in contract administration or a commercial support role within heavy engineering, construction, major capital projects, manufacturing, resources, or government-contracted environments.
• Contractual Knowledge: Solid practical experience with contract variations/CCPs, payment claims review, and managing formal deliverables schedules.
• Written Communication: Exceptional formal writing skills with proven ability to draft professional business letters, responses, and commercial documentation with minimal oversight.
• Software: Advanced proficiency across the MS Office suite (particularly Word, Excel, PowerPoint, and SharePoint).
• Work Style: High attention to detail, proactive problem-solving attitude, and strong organisation skills with the ability to manage competing deadlines.

Desirable:

• Tertiary qualifications in Business, Commerce, Law, Quantity Surveying, or a related discipline.
• Working knowledge of complex standard-form or government contracting suites (e.g., ASDEFCON, AS4000, FIDIC, etc.).
• Basic exposure to cost tracking or cost-building models.

What’s on Offer?

• Project Pipeline: Long-term job security on major, multi-year projects.
• Career Growth: Clear progression opportunities towards Senior Contracts Administrator, Contracts Manager, or Commercial Manager roles.
• Culture: Join a collaborative, professional, and supportive team environment that values accountability and continuous improvement.