Contracts Admin / Up $3300 / Bayfront

Location: Bayfront

Duration: 1 yeat contract (Extendable / Convertible)

Job duties

Contract Administration

• Draft, prepare, review, and maintain contractual and commercial documents in accordance with company policies and procedures.
• Engage contract end-users and business stakeholders to gather, clarify, and document service, procurement, and contractual requirements.
• Coordinate the creation, publication, and distribution of contractual documents, agreements, amendments, and supporting documentation.
• Monitor contract validity, renewal dates, milestones, and compliance requirements.
• Maintain a centralized repository of contract records and documentation.

Procurement & Purchase Order Management

• Create and issue Work Orders (WO), Shopping Carts, Purchase Requisitions (PR), and Purchase Orders (PO) through internal procurement systems.
• Coordinate PO approvals and ensure adherence to procurement processes.
• Track PO status from issuance through confirmation, fulfilment, and closure.
• Prepare and obtain PO Completion Certificates, Service Acceptance Certificates, and related documentation upon project completion.
• Liaise with finance and procurement teams to ensure timely invoice processing and payment.

Vendor Management

• Serve as the primary administrative contact for vendors and service providers.
• Support vendor onboarding, registration, qualification, and documentation requirements.
• Maintain vendor records and ensure compliance with company policies.
• Monitor vendor performance, contract obligations, and service delivery commitments.
• Coordinate contract renewals, quotation requests, and vendor evaluations.

Administrative Support

• Prepare reports, presentations, and management updates related to procurement and contract activities.
• Track departmental budgets, expenditures, and purchase requests.
• Maintain accurate documentation and filing systems for audit readiness.
• Support internal and external audits by providing required records and documentation.
• Collaborate with cross-functional teams to ensure smooth execution of operational processes.
• Timely issuance of Contracts, Work Orders (WO), Purchase Orders (PO), PO confirmations, completion certificates, and related procurement documentation.
• Accurate and compliant contractual documentation.
• Effective vendor onboarding and relationship management.
• Well-maintained contract and procurement records for audit compliance.

Requirements

• Diploma in Business Administration, Supply Chain Management, Procurement, Contract Management, or a related field.
• Minimum 3–5 years of experience in contract administration, procurement support, purchasing operations, or vendor management.
• Hands-on experience handling Purchase Orders (POs), Work Orders (WOs), Shopping Carts, and procurement documentation.
• Familiarity with contract lifecycle management, commercial documentation, and vendor-related processes.
• Good understanding of procurement procedures, commercial terms, contractual clauses, and compliance requirements.
• Strong stakeholder management, coordination, and communication skills.
• Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint.
• Experience with ERP or procurement systems such as SAP, Oracle, Ariba, Coupa, or equivalent is advantageous.
• Detail-oriented, organized, and able to manage multiple priorities in a fast-paced environment.

We regret to inform that only shortlisted candidates will be notified.

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