CONTRACTS ADMINISTRATION

Main Purpose:
To manage the construction contract, ensuring cost, time, quality, documentation and contractual obligations are properly controlled.

Main Responsibilities & Job Scope

• Contract Management – Manage and follow the contract terms and conditions.
• Documentation – Maintain contracts, drawings, letters, instructions and records.
• Progress Monitoring – Monitor site progress against the approved programme.
• Progress Claims – Check and process contractor payment claims.
• Variation Orders (VO) – Manage, evaluate and record additional/omitted works.
• EOT – Receive and assess Extension of Time applications.
• Claims – Review contractor claims for time and additional cost.
• Cost Control – Monitor contract value, variations and final account.
• Site Instructions – Record and administer contractual/site instructions.
• Meetings – Attend site and progress meetings and record contractual matters.
• Delay Monitoring – Record delays and identify contractual impacts.
• Quality Compliance – Ensure works comply with contract drawings and specifications.
• Completion – Manage Practical Completion, defects and outstanding works.
• Final Account – Assist in checking and closing the final account.
• Dispute Management – Maintain records and assist in resolving contractual disputes.
• Reporting – Prepare regular contract status and commercial reports.

Key Responsibility

Contract Administrator = Control and manage the project contract from commencement until completion, especially TIME + COST + VARIATIONS + CLAIMS + DOCUMENTATION.