Contracts Administrator

About Us

Leaders in quality fit outs, refurbishments and construction. Since our establishment in 1995, we have completed nearly 3.5 billion dollars’ worth of work across Australia. With offices in Sydney, Melbourne, Perth, Brisbane, Orange and Canberra, we have the ability to deliver projects across Australia in all key building sectors; including workspace, hospitality, education, government and healthcare. With annual revenues surpassing $400 million, we take pride in our financial security, and with zero debt and no overdraft, we consistently give back to our community.

Our people are the driving force behind the reliability and success of the projects we undertake. They are more than employees, they are individuals with diverse views, techniques and strategies who are the Renascent community.

About the role:
We have a recent opportunity arise for a Contract Administrator to join our growing Melbourne team. We are looking for someone who is self-motivated and eager to grow and develop within our reputable company.  

As a Contract Administrator, you will take ownership of the client’s day-to-day commercial and contractual needs including tendering, procurement, preparing and negotiating variations, drafting contractual correspondence, and assisting in development of claims. You will get the opportunity to work on both upstream and downstream activities through tendering, delivery, contract close and commercial settlement. 

In This Role, you will be part of:

• Tender Documentation: Prepare, collate, and evaluate tender documents to ensure accuracy and attention to detail.
• Managing Subcontractors: Manage subcontractor packages, scopes, lettings, and procurement schedules efficiently and effectively.
• Claim and Variation Support: Assist with the preparation and management of progress claims and external variations, ensuring accuracy and timely processing.
• Negotiation contracts: Review, negotiate, and finalise subcontracts with a keen eye for detail.
• Expense Reimbursement: Manage and track project expenditures, including subcontractor claims, to ensure budgets are met.
• Monthly Reporting: Work with the Contracts Manager to submit accurate and timely Monthly Project Reports.
• Policy Compliance: Ensure all commercial activities align with Renascent's policies and procedures.
• Creating a trustful culture: Foster a climate of mutual trust in all your activities.
• Relationship Building: Keep project stakeholders informed with clear and friendly communication, both verbal and written.

What we are looking for:

• Relevant Qualifications: A tertiary qualification in a related field, along with significant experience in fit-out and refurbishment delivery.
• CA Experience: 2-3 years as a Contracts Administrator with a proven track record in commercial and contractual risk management.
• Procurement: Hands-on experience with procurement and management of major subcontract packages for large-scale projects.
• Leadership Skills: Demonstrate strong leadership and collaboration skills, with a focus on customer satisfaction.
• Communication Skills: Clear, articulate communication with the ability to manage both internal and external stakeholders effectively.
• Project Experience: Experience in delivering commercial projects, with knowledge of the local construction market and subcontractors.
• Detail-Oriented: A sharp eye for detail and proven communication skills.
• Tech Savvy: Experience with Jobpac and Procore is highly regarded.

What We Offer:

• Inclusive culture: Be part of our people-first culture; Great Place to Work 2024 & 2025 Certified, Great Places to Work for Women 2026
• Landmark projects: Work on exciting and impactful projects, with a consistent and growing project pipeline
• Paid Leave: Various paid leave options to support work-life balance
• Bonus: Company-wide annual bonus scheme
• Wellbeing: The business offers a range of valuable benefits designed to enhance employee physical, financial and emotional well-being and support their professional growth

How to Apply: Ready to make your mark? Send your resume and cover letter to [email protected]. We appreciate your interest and time in applying for this role!

At Renascent, inclusion, diversity, and belonging are at the heart of who we are. We warmly invite culturally diverse groups and Aboriginal and Torres Strait Islanders to apply.

Please note, only candidates moving forward in the selection process will be contacted.

Agencies: We have preferred recruitment partners and are unable to accept speculative inquiries.

We can't wait to meet you and see how you’ll add to our fantastic team!