Contracts Administrator

We are seeking an experienced and proactive Contracts Administrator to join our growing team. Operating across the Civil Construction and Infrastructure sectors, this role plays a key part in the contracts management of projects involving infrastructure works.

Experience working with Australian civil, and construction companies is highly desirable. Candidates should possess a strong understanding of Australian Standards (AS) and have proven experience in the preparation, review, and administration of contracts and project documentation. Knowledge of contract management, variations, scopes of work, subcontractor agreements, and compliance requirements within the Australian mining, civil, and construction industries is preferred.

Key Responsibilities

• Prepare subcontractor and major supply contracts.

• Prepare all upstream commercial notices, claims, and contractual correspondence within required timeframes.

• Review contract terms and ensure compliance with project contractual obligations.

• Review schedules, daily records for potential contractual issues.

• Resolve upstream and downstream contract disputes.

• Maintain accurate contract records and commercial documentation.

• Must be able to handle or manage a high volume of email correspondence.

• Support contracts or commercial negotiations and project administration activities.

• Identify process improvement opportunities after gaining a thorough understanding of current systems and procedures.

Qualifications

• Graduate of any four-year course preferably Civil Engineering

• With 5 years of experience in contracts management

• Prior experience in the Australian civil, and construction sectors will be highly regarded.

• Excellent to advanced English communication skills (written and verbal).

• Adaptable, proactive, and willing to ask questions.

• Strong attention to detail and organizational skills.

• Confident dealing with major clients, project managers, and stakeholders.

• Strong communication and stakeholder management skills, with the confidence to raise concerns, provide recommendations, and collaboratively drive appropriate contractual and administrative outcomes.

• Ability to learn quickly, listen effectively, and avoid repeating mistakes.

• Willingness to collaborate and bounce ideas around with colleagues.

• Must be willing to work in a full-time working on-site work arrangement

• Must be willing to work in a morning shift (6am to 3pm)

• Must be willing to work in BGC Taguig

Essential Skills & Attributes

• Mid to higher-level contract administration experience within Civil, Construction, Infrastructure, or Engineering environments.

• Experience preparing subcontractor and supplier agreements.

• Exposure to contracts with FMG, Roy Hill, Rio Tinto, Western Power, or similar Tier 1 clients is preferred.

• Strong commercial contract administration capability.

• Confidence managing relationships with large clients such as Rio Tinto and FMG.

• Ability to handle large volumes of correspondence accurately.

• Continuous improvement mindset and accountability for performance.

• Commitment to learning company systems before recommending changes.