Contracts Administrator

Position Summary

The Sr. Region Contract Administration Manager (RCAM) supports Custom Networks by owning and executing contract administration activities with primary emphasis on Phase 8 Contract Modifications & Administration. The role is responsible for intake, validation, preparation, tracking, and closure of change orders, contract amendments, assembly unit actions, and related contract compliance tasks in enterprise systems such as Procurement Gateway. The position also supports adjacent lifecycle phases including project bid review support, onboarding, escalations, and renewal support to help maintain commercially accurate, operationally aligned, and financially controlled contract execution. The role is designed to reduce backlog, improve cycle time and accuracy, and strengthen cost recovery through disciplined contract administration.

Key Responsibilities

• Develop DOW/SOW language and review contract-related scope, pricing, and supporting requirements for engineering and construction agreements; validate project bid and RFP inputs for contractual accuracy before Strategic Sourcing processing.
• Own intake, triage, and workflow management for contract modification requests arising from Custom Networks operations, ensuring requests are validated, routed, and progressed from initiation through execution.
• Manage the full change order lifecycle, including creation, tracking, follow-up, and closure in Procurement Gateway and related systems.
• Prepare contract amendments covering scope, pricing, and terms using approved templates and clause language, and coordinate Strategic Sourcing and Legal reviews where required.
• Administer assembly unit governance by adding units to existing contracts, supporting creation of new units, and coordinating mnemonic mapping and related setup activities.
• Maintain contract document repository and version control for MSAs, annexes, SOWs, amendments, and supporting attachments, while tracking contractual obligations, notice periods, COI and bond requirements, and other compliance records.
• Analyze unit usage, cycle times, and pricing/application trends to identify billing leakage, missed billables, non-standard usage, and cost recovery opportunities.
• Provide cross-functional analysis, direction, and guidance to Engineering, Construction, Accounting, Regulatory, Tax, Supply Chain, Sourcing, Legal, Operations, and suppliers on contract administration matters.
• Support vendor onboarding and line-extension kickoff activities, including system setup needs, unit readiness, and onboarding documentation coordination.
• Provide contract administration support during escalations, including payment disputes, formal performance actions, and contract-based interpretation issues in partnership with Vendor Management, the Business Unit, and Strategic Sourcing.
• Contribute to renewal support, retainage release, and contract closeout activities, while developing scorecards, training collateral, process improvements, and reporting that improve consistency and throughput.

Required Qualifications

• Bachelors degree or equivalent experience.
• 6–8 years of professional experience, or 4–6 years of related experience with a Master’s degree.
• Working knowledge and experience with engineering support systems and contract administration processes.
• Knowledge of basic contract law and contract negotiation principles.
• Demonstrated ability to perform cost analysis on engineering and construction related work orders and projects.
• Ability to prepare training collateral and train employees or contractors on contract administration processes, units, or standards.
• Strong communication, documentation, stakeholder management, conflict resolution, and organizational skills.

Preferred Qualifications

• Experience in engineering, plant construction, telecommunications, or related field.
• Knowledge of R.U.S. contract policies and procedures.
• Knowledge of Lumen systems including SAP, Procurement Gateway, SAP S4, Ariba, WFMT, NDS, SiteTracker, or related support systems.
• General understanding of utility accounting practices and financial controls relevant to contract administration and cost recovery.
• Experience supporting network construction, line extension, engineering, OSP, ISP, EFI, COEI, DC Power, or similar telecom construction categories.