Contracts Administrator

REQUIREMENTS

• Bachelor's Degree in Civil Engineering, Quantity Surveying, Construction Management, Architecture, or other construction-related discipline.
• Preferrably 2-4 years of experience in contracts administration, project controls, quantity surveying, commercial management, or construction project administration.
• Experience supporting multiple construction projects and maintaining conttractual records, correspondence, claims/variation logs, bonds, insurance, and close-out documentation is an advanctage.
• Exposure to standard forms of construction contract, including FIDIC or similar conditions, is an advantage.
• Strong written and verbal communication skills, with ability to prepare clear and professional contractual correspondence.
• Good understanding of construction contracts, notices, instructions, variations, claims, payment provisions, bonds, insurance, and project close-out requirements.
• Strong document control, records management, tracking and follow-up skills; highly organized and attentive to contractual deadlines.
• Able to read and understand contracts, scopes of work, drawings, specifications, programmes and commercial documents.
• Proficient in Microsoft Office / Google Workspace, particularly Word/Docs, Excel/Sheets and document registers.
• Able to coordinate effectively with Project Managers, Commercial/QS teams, consultants, contractors and clients.
• Analytical, detail-oriented, dependable and able to manage several project priorities simultaneously.
• Knowledge of FIDIC and/or other standard construction contracts is an advantage.

JOB DESCRIPTIONS

• Support the Contracts Manager in the day-to-day administration of construction contracts across assigned projects.
• Prepare, draft and coordinate contractual correspondence, notices, reminders, instructions and other contract administration documents for review and issuance.
• Maintain complete and up-to-date registers for contractual correspondence, notices, claims, variations, instructions, submissions, approvals and other key contract events.
• Monitor contractual deadlines, notice periods, response dates and required actions, and proactively follow up with responsible project team members.
• Maintain and monitor registers for Performance Securities, Advance Payment Bonds, Retention Bonds, insurances, warranties and other contractual securities, including expiry and renewal dates.
• Assist in reviewing contractor submissions, claims, variation proposals and supporting documents for contractual completeness and compliance.
• Assist in compiling records and supporting documents for claims assessments, contractual determinations, negotiations and dispute avoidance activities.
• Coordinate with Project Management, Commercial/QS, consultants and contractors to obtain information and records required for timely contract administration.
• Assist in contract award and post-award administration, including compilation and maintenance of executed agreements, contract documents, amendments and supplemental agreements.
• Track contractual deliverables such as programmes, reports, insurances, bonds, warranties, as-built documents, O&M manuals and other close-out requirements.
• Support Taking-Over, Defects Notification Period and Performance/Final Completion processes by maintaining outstanding obligations and close-out trackers.
• Assist in preparation of contract status reports, risk/action registers and management summaries highlighting overdue or high-risk contractual matters.
• Maintain a systematic, auditable and well-organized electronic filing system for contracts and project correspondence.
• Assist in meeting preparation, action tracking and documentation of contractual/commercial matters requiring follow-up.
• Provide administrative support for tender and contract document preparation, contractual clarifications and contract reviews as required.
• Escalate overdue notices, expiring securities, unresolved contractual deliverables and other time-sensitive matters to the Contracts Manager.
• Support other Contracts Team members during peak workloads and critical project periods.
• Perform other contract administration and related duties as may be assigned by the Contracts Manager or the Company.

Pay: Php21,924.91 - Php62,700.92 per month

Benefits:

• Additional leave
• Company Christmas gift
• Company events
• Health insurance
• Life insurance
• Opportunities for promotion
• Paid training
• Pay raise
• Promotion to permanent employee
• Work from home

Work Location: Hybrid remote in Taguig