Contracts Administrator

Dwelcom is a construction main contractor that operates across Australia providing remediation services for existing residential and commercial buildings, and construction responses to home warranty insurance scheme claims.  Dwelcom Pty Ltd is part of the Maincom Group of businesses.

We are seeking a motivated, experienced Contracts Administrator with a great attitude and a passion for delivering projects to a high-quality standard, on time, and within budget.

The role will be based out of our office in Penrith, Sydney, NSW and will play an important part in a fast-growing business as a trusted advisor, reporting to the Construction Manager.  The role will facilitate the delivery of remediation projects in greater Sydney, working closely with our team of construction supervisors.  This is a full-time role that requires a focussed driven person with an attention for detail.

You will need skills in head contract administration, preparation and letting sub-contract packages, variation and extension of time requests, cost reporting and construction program monitoring, along with people skills to manage our varied sub-contractor pool.   You’ll be the key point of contact between our customers, supervisors and trades on the ground, setting the tone for quality, compliance, and professionalism.

Key Responsibilities

• Building and updating construction programmes

• Management of construction contract documentation.

• Maintain detailed documentation and progress reporting internally and externally.

• Assist with the preparation of project budgets, ensuring all costs align with approved spending and profitability targets.

• Monitor project expenses and cost variations as needed, maintaining transparency and fiscal responsibility.

• Carry out subcontractor inductions and ensure onboarding processes are adhered to

• Prepare and issue variation requests, extension of time requests, and delay notices

• Manage all subcontractors WHS compliance documentation and undertake WHS audits

• Identify opportunities to optimize costs without compromising quality or safety.

Stakeholder Communication:

• Act as the first point of contact for customers, providing regular project updates and addressing any concerns.
• Build and maintain strong relationships with customers, suppliers, subcontractors, and regulatory bodies.
• Conduct project meetings and prepare reports on project status, risks, and outcomes.

What We’re Looking For:

• Extensive proven experience in residential construction, ideally with a background in project home construction, remediation, or insurance-based work.
• Proven experience preparing and managing effectively construction budgets, schedules, and project resources.
• Quantity surveying experience would be an advantage.
• Proficient in the use of Office 365, Microsoft Project, SharePoint, CRM, Project Management and Finance Systems software.
• Strong communication skills including proficiency in written communication and reporting.

Demonstrated experience in and knowledge of:

• Contract lifecycle Management
• Construction contract and security of payment legislative requirements
• Risk Identification & Mitigation
• Tender Evaluation & Procurement
• Stakeholder Engagement
• Project Scheduling & Budget oversight
• WHS management & sub-contractor management and induction

Benefits:

• Competitive salary
• Company provided vehicle and travel expenses, laptop, and mobile phone.
• Professional development and growth opportunities within the company

Please note: A police check will form part of the recruitment process.

Due to the high interest in this role, only candidates that are considered for interview will be contacted.