Contracts Administrator

Contracts Administrator

Department: Commercial / Contracts Management

Employment Type: Full-Time

Assignment: Head Office / Project Site

Location: Office / Project Site

Job Summary

The Contracts Administrator is responsible for supporting the administration, monitoring, and documentation of project contracts. The role ensures that contractual requirements, obligations, documentation, and commercial activities are properly monitored and coordinated throughout the project lifecycle.

Key Responsibilities

• Administer and maintain project contracts, agreements, purchase orders, and related documents.
• Review contracts and identify key terms, conditions, obligations, deliverables, and deadlines.
• Monitor compliance with contractual requirements and project commitments.
• Maintain an organized and updated contract database and document control system.
• Coordinate with project teams, clients, consultants, subcontractors, and suppliers regarding contract-related matters.
• Monitor contract milestones, notices, submissions, approvals, and other contractual deadlines.
• Assist in the preparation and processing of variation orders, change orders, claims, extensions of time, and other contractual notices.
• Review and monitor subcontractor and supplier contracts and related documentation.
• Assist in evaluating contract amendments and changes in scope, terms, and conditions.
• Prepare contract-related reports, correspondence, trackers, and status updates.
• Ensure proper documentation of contractual communications and maintain records of approvals and agreements.
• Coordinate with Finance, Procurement, Legal, Project Management, and other concerned departments on contract matters.
• Assist in monitoring payment terms, retention, bonds, insurance, and other contractual requirements.
• Support the preparation of documentation for claims, disputes, and other commercial matters.
• Monitor contract expiration, renewal, close-out, and final account requirements.
• Ensure compliance with company policies, procedures, and applicable contractual requirements.
• Provide administrative and coordination support to the Contracts/Commercial team.
• Perform other contracts-related duties as assigned.

Qualifications

• Bachelor’s degree in Business Administration, Construction Management, Engineering, Quantity Surveying, or a related field.
• At least 2–5 years of relevant experience in contracts administration, commercial management, construction, or project administration.
• Experience in the construction, engineering, infrastructure, or project-based industry is highly preferred.
• Knowledge of construction contracts, subcontract agreements, and commercial documentation.
• Familiarity with variations, change orders, claims, and contract correspondence.
• Strong document management and organizational skills.
• Proficient in MS Office, particularly Word and Excel.
• Good written and verbal communication skills.
• Strong attention to detail and ability to manage multiple deadlines.
• Ability to coordinate effectively with project teams, clients, subcontractors, and other stakeholders.
• Knowledge of standard construction contract terms and conditions is an advantage.

Preferred Skills

• Contract Administration
• Construction Contracts
• Contract Documentation
• Variation / Change Order Management
• Claims and Extension of Time
• Subcontract Administration
• Commercial Coordination
• Document Control
• Contract Compliance Monitoring
• Negotiation and Communication
• MS Office / Excel
• Project Coordination

Benefits:

• Company Christmas gift
• Health insurance
• Life insurance
• Opportunities for promotion
• Promotion to permanent employee

Work Location: In person