Contracts Administrator

The ideal candidate will have hands-on experience with contract administration, contract documentation, and vendor or subcontractor agreements . Construction experience is preferred but not required. They should be highly organized, detail-oriented, reliable, and personable, with the ability to manage multiple contracts, track documentation, and communicate effectively with project teams and subcontractors. A Pennsylvania notary commission is a plus.

Responsibilities

• Prepare, review, and administer contracts and related documentation
• Organize and track contract documents, amendments, and revisions
• Assemble subcontract agreements using project-specific information
• Collect and maintain subcontractor insurance certificates and bonds
• Coordinate with project teams and subcontractors to obtain required documentation
• Maintain organized filing systems for contracts and project records
• Ensure contract paperwork is accurate, complete, and up to date
• Assist with preparing reports and other contract-related documentation
• Follow up on missing paperwork, signatures, and contract revisions
• Support the efficient execution of construction-related agreements

Qualifications

• Previous experience in contract administration or a similar role required
• 3–5 years of related administrative experience preferred
• Construction industry experience preferred, but not required
• Experience handling contracts, vendor agreements, or subcontractor documentation
• Experience with insurance certificates and bonds is a plus
• Proficiency in Microsoft Office
• Procore, DocuSign, and/or AIA software experience preferred
• Pennsylvania notary commission is a plus
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Reliable, professional, approachable, and personable
• Ability to manage multiple priorities and meet deadlines
• Comfortable working fully onsite, 5 days per week, in Narberth, PA
• Compensation up to $70,000 annually