Contracts Administrator - Construction

Contracts Administrator

Reports to: Director of Human Resources & Executive Team

Position Summary

The Contracts Administrator is responsible for developing, thoroughly reviewing, and negotiating contracts on behalf of the organization to ensure that all project terms are favorable and in compliance with local, state, and federal requirements. This role safeguards company interests, mitigates risk, and ensures consistent contract governance across all projects. The Contracts Administrator plays a key role in maintaining master agreements, drafting exceptions, and negotiating final terms with clients, subcontractors, and vendors while supporting executive-level decision-making. Success in this role requires expertise in Autodesk Construction Cloud, high attention to detail, strong communication, analytical problem-solving, professionalism, and collaboration with cross-functional teams.

Responsibilities

Contract Review & Negotiation

· Thoroughly review all owner, subcontractor, and vendor contracts to confirm alignment with company standards and project requirements.

· Identify exceptions, draft revisions, and recommend modifications to protect the organization from unnecessary risk.

· Review and negotiate construction contracts, change orders, and subcontractor agreements to ensure project terms are favorable and in compliance with company policies.

· Prepare redlines, strikeouts, and comparison documents for executive review, and develop the final contract exceptions package to be issued to subcontractors and clients for final approval.

· Document all negotiations and exceptions for accurate records and audit readiness.

Contract Development & Compliance

· Maintain and regularly audit all master owner and subcontractor agreements, ensuring alignment with company policies and evolving industry standards.

· Ensure all contracts comply with applicable laws, regulations, and organizational policies.

Risk, Governance & Compliance

· Identify and recommend modifications to liability, indemnity, consequential damages, insurance, bonding, and schedule clauses.

· Ensure subcontractor/vendor proposals include proper strikeouts and clarifications to protect company interests.

Stakeholder Engagement

· Collaborate with project managers, finance, and executives to support contract administration throughout the project lifecycle.

· Serve as liaison between external parties and the organization to resolve disputes, change orders, and compliance issues.

Project Administration

· Draft, issue, and manage contracts.

· Support compliance with prevailing wage requirements, certified payrolls, and union labor agreements when applicable.

· Manage bonded project compliance; coordinate with project administrators to maintain bonds and surety requirements.

· Track key contract milestones, expirations, renewals, and amendments to ensure timely action.

Administration & Documentation

· Maintain digital systems for contract management, including Autodesk Construction Cloud and other technology systems employed throughout the company.

· Provide executive-level administrative support, including preparing reports, contract summaries, and risk assessments.

· Ensure organized and consistent filing systems for audit readiness and future reference.

Team Development

· Share best practices and develop standardized templates and processes for contract negotiation and administration.

Licensing, Bonds & Insurance Compliance

· Maintain all contractor state licenses and ensure they are kept current.

· Track renewal dates and prepare required documentation for timely submission.

· Ensure adherence to all bonding and insurance requirements for the company and subcontractors.

· Coordinate with project administrators and finance to verify compliance across all active projects.

· Prepare and submit paperwork for new software licenses and renewals; maintain AIA Contract licenses and user access.

· Maintain accurate records of licenses, bonds, and insurance certificates for audit readiness.

Desired Skills & Experience

· Bachelor’s degree in construction management, Business Administration, Law, or related field (or equivalent work experience).

· 10+ years of contract administration experience in the construction or contracting industry required.

· Extensive knowledge of thorough contract review processes, drafting exceptions, and negotiating favorable final terms.

· Proven ability to manage and maintain master agreements with owners, subcontractors, and vendors.

· In-depth knowledge of AIA contract documents, bonding, lien laws, and insurance requirements.

· Familiarity with HCAI/OSHPD requirements (preferred for healthcare projects).

· Advanced Microsoft Office skills (Word, Excel, PowerPoint) with the ability to prepare and compare redlines/strikeouts.

Core Competencies

· High attention to detail and organizational ability.

· Clear written and verbal communication skills.

· Analytical thinking and problem-solving under deadline pressure.

· Professionalism in handling confidential information.

· Collaborative mindset with cross-functional teams.

Preferred/Added Value

· Paralegal certification or related legal coursework.

· Certifications such as CCCA (Certified Construction Contract Administrator) or CPCM (Certified Professional Contracts Manager).

· Experience with healthcare, government, or energy-sector projects.

· Notary Public certification.

Pay: $88,018.00 - $124,260.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person