Contracts Coordinator

About the role

The Contracts Coordinator will provide contractual, commercial, and administrative support to an Australian construction company. The role is responsible for coordinating and maintaining construction contracts, subcontractor documentation, variations, claims, compliance requirements, and contract records. The successful candidate will work closely with Project Managers, Contracts Managers, subcontractors, suppliers, consultants, and other stakeholders to ensure that contractual processes, documentation, deadlines, and compliance requirements are properly managed, documented, and followed through.

Key responsibilities

• Coordinate and maintain construction contracts and related documentation
• Assist in the preparation, administration, and maintenance of subcontractor and supplier agreements
• Maintain accurate contract registers, trackers, and project records
• Monitor contract requirements, key dates, deliverables, and contractual obligations
• Coordinate and maintain documentation relating to contract variations and change orders
• Assist with progress claims, payment documentation, purchase orders, and invoices
• Support the preparation and tracking of extensions of time (EOTs), notices, claims, and other contractual documentation as required
• Collect, verify, and maintain subcontractor compliance documentation, including licences, insurance certificates, and other required records
• Coordinate document submissions, approvals, and follow-ups with subcontractors, suppliers, consultants, and internal project teams
• Maintain organized electronic filing and document control systems

About you

• Previous experience in construction contracts administration, contracts coordination, commercial administration, or a related role
• Previous experience working within the construction industry
• Strong understanding of construction project documentation and contract administration processes
• Experience coordinating with subcontractors, suppliers, consultants, and project management teams
• Strong attention to detail and excellent organizational skills
• Excellent written and verbal English communication skills
• Strong ability to manage multiple tasks, deadlines, and documentation simultaneously
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Familiarity with document management and construction project management systems
• Strong follow-through and ability to monitor outstanding requirements until completion