Contracts Coordinator

At EBARA HG, the pumps and mixers we build keep industries running, and every deal behind them starts with a well-crafted contract. We’re looking for a sharp, detail-driven Contracts Coordinator to help us negotiate smart agreements, manage risk, and keep our corporate house in order.

This isn’t a back-office paper-pushing role. You’ll report directly to our Legal and Internal Controls Manager, work side by side with our VP of Sales and Regional Sales Managers, and sit at the table (or on the call) when we negotiate with customers. If you enjoy balancing what protects the business with what wins the customer, you’ll be right at home here.

What you’ll do

Own the contract lifecycle

• Draft, review, and negotiate vendor agreements, service contracts, NDAs, and more, making sure each one fits our risk tolerance, our team’s needs, and the law.
• Join customer negotiations by phone or video, and help colleagues understand exactly what specific terms mean for them.
• Spot contractual risks early, recommend mitigation strategies, and advise on resolving and enforcing contract issues.
• Approve customer purchase orders and keep our contract database organized and easy to navigate.
• Coach staff on contract best practices so the whole team gets sharper.

Keep our corporate governance on point

• Manage statutory filings, compliance records, and corporate registers.
• Prepare board meeting minutes and support annual reports and compliance documents.
• Help shape and roll out governance policies and procedures.

Look beyond the horizon

• Track global political and legal developments and advise the Senior Management Team on what they mean for us.
• Work with external law firms, our parent company, and sister companies to reduce risk across the EBARA group.
• Conduct Security Trade Control (STC) checks.

What you bring

• 4+ years drafting, editing, managing, and negotiating commercial contracts, ideally in an industrial setting.
• Excellent drafting, editing, and proofreading skills, with a genuine eye for detail.
• The judgment to recognize contractual challenges and craft solutions that work for both sides.
• Confidence to research legal issues independently and liaise with outside counsel.
• Strong organization and the ability to juggle multiple priorities.
• A customer-service mindset that earns the trust of internal partners.
• Proficiency in Word, Outlook, and PowerPoint.

Bonus points for

• A post-secondary degree in law, business, or commerce with contract or commercial law coursework.
• Certification in contract management (NCCP, CPCM) or corporate governance (ICSA).
• Experience with corporate governance, contract management databases, or MS CRM.

Why you’ll like it here

• Competitive salary of $72,000 – $90,000, plus a bonus
• Medical, dental, and vision benefits
• Pension plan
• Vacation pay and PTO
• A predictable schedule (8:30 am – 5:00 pm) and minimal travel (under 5%)
• Direct exposure to senior leadership and a global parent company

About EBARA HG

For over 70 years, EBARA HG has brought three industry-leading brands under one roof: Hayward Gordon, Sharpe Mixers, and Scott Turbon Mixer. Together, we offer one of the most complete portfolios of rotating equipment on the market. Our mixers and pumps are built to be durable, reliable, cost-effective, and easy to maintain. They help our customers cut costs, reduce downtime, and boost profitability.

Ready to make your mark? Apply today. We’d love to see how you’d help shape the agreements that move our business forward.

EBARA HG is committed to employment equity and a diverse workforce. We do not discriminate on the basis of age, sex, sexual orientation, religion, national origin, marital status, or disability status.

Monday to Friday
8:30 am to 5:00 pm