Contracts Engineer

Job highlights

• B.Tech/B.E. in Civil Engineering with expertise in construction contracts and quantity surveying
• Manage contract preparation, subcontractor coordination, billing verification, variation and claims management, and project team collaboration

Job description

We are looking for a Contracts Engineer to manage and administer construction contracts for a high-rise residential project. The role involves contract preparation, subcontractor management, quantity and billing verification, variation management, correspondence, claims, and coordination with project and commercial teams.

1. Contract Administration

• Prepare, review, and administer contracts, work orders, purchase orders, and subcontract agreements.
• Ensure compliance with contractual terms, conditions, specifications, drawings, and project requirements.
• Monitor contractual obligations, milestones, deliverables, and timelines.
• Maintain proper records of contracts, amendments, correspondence, notices, and supporting documents.

2. Subcontractor Management

• Coordinate with subcontractors and vendors regarding contractual and commercial matters.
• Review subcontractor quotations, scope of work, inclusions, exclusions, and commercial terms.
• Monitor subcontractor performance against contractual commitments.
• Assist in resolving contractual issues and disputes with subcontractors.

3. Billing & Quantity Verification

• Review and verify subcontractor RA bills against approved BOQs, measurements, drawings, and site progress.
• Coordinate with the Quantity Surveying/Planning/Site teams for measurement verification.
• Check variations, additional works, deductions, recoveries, and applicable contractual provisions.
• Maintain records of certified quantities and payments.

4. Variations & Claims

• Identify and document variations, additional works, omissions, and changes in scope.
• Prepare variation statements and supporting documentation.
• Assist in preparation and evaluation of contractual claims.
• Maintain a proper Variation/Change Order Register and Claims Register.
• Ensure timely submission of notices and contractual correspondence.

5. Contractual Correspondence

• Prepare letters, notices, emails, and other contractual communications.
• Draft correspondence related to delays, non-compliance, variations, extensions of time, and other contractual matters.
• Maintain a systematic record of all project correspondence.

6. Project Coordination

• Coordinate with Project Managers, Planning Engineers, Quantity Surveyors, Procurement, Finance, QA/QC, and Site Execution teams.
• Participate in commercial and contractual review meetings.
• Provide contractual inputs during project planning and execution.
• Support management in monitoring project cost and contractual risks.

7. Cost & Commercial Monitoring

• Assist in monitoring project budgets and committed costs.
• Track subcontract values, amendments, variations, and final account settlements.
• Assist in forecasting final project costs.
• Identify potential commercial risks and communicate them to management.

8. Final Account & Closeout

• Prepare and review subcontractor final accounts.
• Reconcile quantities, variations, recoveries, and payments.
• Ensure completion of contractual documentation and project closeout.
• Assist in obtaining final settlements and release of contractual obligations.