Contracts Executive

Role & responsibilities :

Key Responsibilities

• Contract File & Record Management: Maintain organized central archives of all project contracts, amendments, NDAs, and purchase agreements.
• Correspondence Tracking: Log and monitor incoming and outgoing contractual letters, notices, and milestone dates between clients, vendors, and internal teams.
• Tender & Pre-Bid Support: Assist senior managers in collating tender documents, compiling clarification questions, and organizing commercial exhibits during the bidding stage.
• Claim Data Collection: Assist in gathering site progress data, delay logs, and delivery receipts required by senior team members for EOT (Extension of Time) and scope change claims.
• Interdepartmental Coordination: Liaise between Project Management, Procurement, and Finance to gather operational updates and verify contract-related billing milestones.
• Document Preparation: Prepare basic meeting minutes, contract summaries, and standard compliance checklists under direction from the Contract Manager.

Required Skills & Profile

• Education: B.Tech / B.E. (Mechanical, Civil, Electrical, or related) or B.Tech + MBA (freshers welcome).

• Experience: 0 to 2 years (relevant internships or project-based exposure to EPC, infrastructure, or industrial manufacturing is a plus).

• Technical & Software Aptitude:

• Proficiency in Microsoft Excel (data sorting, pivot tables, formulas), Word, and PowerPoint.

• Comfort with managing organized digital filing systems and document repositories.

• Core Competencies:

• Clear understanding of basic commercial terms (e.g., milestones, scope change, delay events, payment terms).

• Strong written and verbal communication skills for clear business drafting and email correspondence.

• High attention to detail with the ability to spot discrepancies in documentation.

• Eagerness to learn contract law basics, claim processes, and EPC operational workflows.