Contracts Manager

Role & responsibilities

Job Summary

The Contracts Manager shall be responsible for managing all contractual, commercial, and time-related entitlements of infrastructure projects executed under EPC and Hybrid Annuity (HAM) models. The role includes FIDIC-based correspondence, Extension of Time (EOT) management, Change of Scope (COS) working, and active pursuit with clients to safeguard and optimize project outcomes.

Key Responsibilities

• Administer contracts under EPC and HAM frameworks from award to project closure.
• Interpret contracts including FIDIC Conditions, agreements, specifications, and drawings.
• Ensure compliance with contractual timelines, notice provisions, and procedures.
• Maintain contract registers, notices logs, variation registers, EOT trackers, and correspondence records.
• Extension of Time (EOT) Management
• Identify delay events and time-impacting issues at early stages of the project.
• Prepare, submit, and pursue Extension of Time (EOT) claims as per FIDIC and other standard contract provisions.
• Coordinate with project team for delay analysis and supporting documentation.
• Draft EOT notices, particulars, rebuttals, and negotiate determinations to mitigate LD exposure.
• FIDIC & Contractual Correspondence
• Draft, vet, and issue contractual letters, notices, replies, and submissions strictly in line with FIDIC.
• Handle correspondence related to delays, variations, instructions, and contractual events.
• Ensure timely, accurate, and contractually sound communication with clients and consultants.
• Variations, Claims & COS Management
• Identify variations, additional scope, and Cost of Service (COS) items.
• Prepare and submit cost claims, COS proposals, and substantiations with supporting documents.
• Lead COS working including cost compilation, rate analysis, and backup justification.
• Actively pursue COS approvals and certifications with clients and authorities.
• Preparation of inputs for internal and external legal teams for arbitration and courts cases
• Commercial & Risk Support
• Coordinate with billing, planning, QS, and project teams for recovery and certification.
• Identify contractual and commercial risks and recommend mitigation measures.
• Support dispute avoidance and assist in dispute resolution processes as required.

Qualifications & Experience

• Bachelors degree in Engineering or equivalent.
• 12–20+ years of experience in contracts and commercial management in infrastructure projects.
• Hands-on experience in EPC and HAM and other large contracts
• Strong working knowledge of FIDIC Conditions of Contract
• Proven experience in EOT preparation, COS working, client coordination and claim management
• Desirable Experience
• Experience in NHAI projects.
• Exposure to port or marine infrastructure projects.
• Experience in tunnel or underground works.
• Interface with Authorities, Independent Engineers, and Consultants.