Contracts Officer

About the Role

We are seeking a proactive and detail-oriented Contracts Officer to support our commercial and project teams in tender preparation, contract administration, and progress payment management. The successful candidate will play a key role in ensuring timely submission of tenders, accurate preparation of interim payment applications, and effective coordination with clients and internal stakeholders.

Key Responsibilities

Tender & Proposal Preparation

• Prepare and compile tender documents, quotations, and commercial proposals
• Coordinate with technical, operational, and finance teams to gather information required for tender submissions
• Ensure tender submissions comply with client requirements and submission deadlines
• Maintain tender records and track tender opportunities and outcomes
• Review tender conditions, contract requirements, and commercial terms

Contract Administration

• Assist in contract review, contract documentation, and project administration
• Monitor contractual obligations, project milestones, and deliverables
• Maintain organized records of project correspondence, contracts, and variation orders
• Coordinate with project managers regarding contract-related matters

Interim Payment & Commercial Management

• Prepare and submit interim payment applications, payment claims, and supporting documentation to clients
• Follow up on payment certifications and outstanding invoices
• Assist in valuation of work completed and variations
• Liaise with clients, consultants, and internal departments on commercial issues

Reporting & Coordination

• Prepare monthly commercial reports and payment status summaries
• Support management in project cost tracking and revenue monitoring
• Coordinate with finance department regarding invoicing and payment collection
• Perform other duties as assigned by management

Requirements

• Higher Diploma, Associate Degree, or above in Quantity Surveying, Building Studies, Construction Management, Business Administration, Engineering, or related disciplines
• Fresh graduates are welcome to apply; candidates with relevant experience will have an advantage
• 1-3 years of experience in tender administration, contract administration, quantity surveying, project coordination, or related fields preferred
• Experience in preparing progress payments/interim payment applications is an advantage
• Experience in construction, engineering, testing, inspection, or consultancy industries is preferred
• Strong organizational and document management skills
• Good understanding of tendering and contract administration processes
• Proficient in Microsoft Office applications, particularly Excel and Word
• Good command of written and spoken English and Chinese
• Detail-minded, responsible, and capable of managing multiple tasks under tight deadlines
• Good interpersonal and communication skills

We offer:

• Competitive remuneration package
• Performance bonus
• Medical & Life insurance
• Annual leave and public holidays
• Professional training and career development opportunities
• Friendly and collaborative working environment.

Interested parties please send your full resume with expected salary and date available by clicking "Quick Apply".

(Data received will be kept confidential and used for processing application only.)