Contracts Specialist

Position Overview

We are looking for a detail-oriented Contracts Specialist who will support legal documentation, contract review, and treasury-related administrative functions. The role also involves coordinating reports, maintaining compliance records, and supporting operational and financial processes while ensuring accuracy and efficiency.

Roles & Responsibilities

People Management

• Supervise and monitor the KPIs of a small team (1–3 members).
• Train and support new specialists and contract staff.

Legal & Contract Support

• Review contracts such as real estate and insurance agreements and highlight key provisions.
• Conduct legal, factual, and records research.
• Identify relevant information from multiple sources.
• Organize, analyze, cross-check, and validate information.
• Prepare written reports and summaries.
• Draft legal documents including agreements, contracts, and legal memoranda.
• Prepare legal correspondence and documentation.
• Review and edit legal forms and documents for accuracy and completeness.
• Maintain and update databases and filing systems for legal documents.

Administrative & Treasury Support

• Ensure payment runs are finalized prior to month-end.
• Monitor supplier and employee banking information to ensure compliance with quality standards.
• Initiate data cleansing for supplier and employee records, especially banking details.
• Handle foreign exchange transactions and process foreign payments in coordination with local business units.
• Prepare FX reports on realized and unrealized gains/losses for submission to the Regional Treasury Team.
• Prepare cash flow reports in collaboration with local business units and submit them to the Regional Treasury Team.
• Prepare and submit NFP reports according to the reporting schedule.
• Consolidate information for the monthly Balanced Scorecard reporting.

Operational & Reporting Support

• Manage and update leave, overtime, and offset applications in Peoplecore.
• Track and update man-hours based on actual time spent per process.
• Review and update team members’ man-hours for FSSC billing charges.
• Support project implementations by providing process documentation, data support, and conducting UAT testing.
• Document UAT results and testing outcomes.
• Conduct self-evaluations based on defined performance targets.
• Provide audit support by gathering required documents and addressing audit-related inquiries.

Requirements & Qualifications

Must-Have

• Bachelor’s degree in Legal Management, Business, Finance, or a related field.
• Experience working with or reviewing different types of contracts.
• Advanced proficiency in Microsoft Office and Google Workspace applications.
• Strong analytical and problem-solving skills.
• Above-average communication and interpersonal skills.
• Strong written and verbal communication abilities.
• Team-oriented with strong collaboration skills.
• Ability to work in a structured and process-driven environment.

Preferred

• Degree in Legal Management, Accounting, Business Administration, or other related business courses.
• Experience working in a Shared Services or BPO environment.
• Ability to work effectively under pressure.
• Able to work with minimal supervision.
• Experience working in an international or culturally diverse organization.