Contracts Specialist

Job Introduction

Frequentis USA Inc. is dedicated to creating a safer world. With over 75 years of experience, Frequentis understands controllers in safety critical situations encounter new challenges daily. Our mission is to develop and market highly reliable, optimized, custom-tailored, and user centric communication and information systems for mission critical solutions. As an industry leader in voice communication data information systems, we create a safer world through integration, digitalization, and automation while maintaining world class safety standards. We proudly serve many U.S. government agencies including the FAA, DoD, and NASA. Safety as our number one priority pushes us to constantly learn about the ever-changing needs in safety critical environments to deliver innovative solutions.

Key Tasks

• Supports the full prime agreement lifecycle under the supervision of the Senior Contracts Manager, including assisting with drafting, review, negotiation, and execution and closeout of contracts with U.S. federal and local government agencies and commercial partners.
• Participates in proposal and business development activities, including reviewing solicitations, proposal documents, and teaming agreements to ensure compliance with company policies and client requirements.
• Maintains comprehensive and accurate contract files and electronic systems to ensure all documentation is current, organized and accessible.
• Assists in preparing and reviewing prime agreement documentation, including representations, certifications, and teaming agreements, while identifying potential risks and escalating as appropriate.
• Supports development and maintenance of contract flow-down resources to ensure subcontractor and partner compliance with prime contract requirements.
• Identifies and recommends improvements to contract templates and standard processes, to improve efficiency and compliance.
• Provides support and basic guidance (as appropriate) to internal stakeholders on contract administration and policies, ensuring smooth execution and regulatory compliance.
• Supports subcontract administration activities, including review of subcontractor terms, compliance with flow-down requirements, and coordination with program teams.
• Assists with contract modifications, funding tracking, and invoice support to ensure alignment with contract terms and conditions.
• Monitors contract performance milestones and deliverables to support compliance with contractual obligations.
• Performs additional duties as assigned, contributing to the overall effectiveness of Frequentis USA, Inc.’s contracts function.

Key Qualifications

• Bachelor's degree in business, Finance, or Contract Management related field.
• 3-5 years of experience in US Government acquisition administration.
• Experience in managing Federal Aviation Administration (FAA) and state/local government awards preferred.
• Strong knowledge of the US Government Regulations, including the Acquisition Management System (AMS), Federal Acquisition Regulations (FAR) and Agency Supplemental Acquisition Regulations (e.g. DFAR, NASA, etc.)
• Customer service experience and effective communication skills, including experience working with US and international partners.
• Strong critical thinking and analysis, planning, and problem-solving skills
• Ability to work independently while adapting quickly to new challenges and changing priorities
• Highly organized with attention to details.
• Commitment to a values-driven and culturally diverse work environment.
• U.S. work authorization

Our Values

Frequentis USA is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.

Around 2,100 employees are committed to creating a safer world with their innovative strength and technology orientation. Our culture is based on a working environment characterized by fairness and trust, mutual respect and appreciation. As an international company, we value this diversity and recruit regardless of age, gender, origin, ethnicity, sexual orientation or religion. We value fair and good working conditions, an optimum work-life-balance and offer all our employees equal development opportunities. In doing so, we focus on long-term working relationships in order to keep the valuable know-how of our employees stable.

Benefits Benefits: We are committed to supporting our mission through the following employee benefits:

• Medical, Dental, and Vision Insurance
• Health Savings Accounts
• Competitive 401(k) Plan with company match and immediate vesting
• Employee Life Insurance & AD&D
• Company-paid Short-Term and Long-Term Disability Insurance
• Employee Assistance Program
• Generous holidays, including a full week off from December 25 to January 1
• PTO that scales with tenure and sick leave
• Company-sponsored team-building activities to boost morale and productivity.

TRUST-BASED

MODERN MENTORING TRAININGS

WORKING HOURS

IT-EQUIPMENT PROGRAM