Contracts Specialist

Contracts Specialist (Remote)

🏠 100% Remote | 🕒 Full-Time | 💰 Up to USD $7/hour | 🌵 Arizona Time Zone

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📩 Application Instructions (Please Read Before Applying)

To be considered for this position, applicants must submit their application via email.

Please send the following to:

📧 [email protected]

Required Documents

• Updated Resume (PDF format only)
• Updated LinkedIn Profile
• Resume must be comprehensive and written in English
• Complete Aptive Assessment: https://assessment.aptiveindex.com/s/d1wq7pOmxeaf

Subject Line Format

Jobstreet Applicant | Contracts Specialist | Complete Name

Please note:

• Applications submitted through JobStreet only will not be entertained.
• Only applications received via email using the required subject line will be considered.
• The Aptive Assessment must be completed as part of the application process.
• Resumes must be submitted in PDF format.
• Only shortlisted candidates will be contacted.

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Description

Our client is a US multi-brand residential and commercial roofing and exteriors group that operates across more than a dozen states through a family of regional brands, with a large share of its work driven by storm damage restoration and insurance claims. Contracts are how every one of those jobs actually happens: the installer agreement that lets a crew mobilize, the customer contract that has to carry the right disclosures for the state it is signed in, the certificate of insurance that has to be current for the whole of the work and not just for today. You would own the preparation, the review, the tracking, and the filing of all of it, supporting the Senior Contract Analyst.

This is a detail seat with real consequences. The group works through several regional brands in more than a dozen states, which means the same agreement is not automatically correct everywhere, and an installer who is compliant in one state may not be in the next one. The failures in this job are quiet ones: a redline that came back “clean” with the word “defend” removed from an indemnity clause, a certificate that expires three weeks before the project ends, and a version of a contract that nobody can prove is the executed one. None of those announce themselves. All of them surface later and expensively.

You will work directly with internal departments and with outside parties to move contracts through review and execution. This is a full-time remote role in US Eastern business hours. Three to five years in contract administration, compliance, or the construction industry is required, and roofing industry experience is strongly preferred.

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Key Responsibilities

Contract Preparation and Drafting

• Assist with drafting, formatting, proofreading, and redlining company contracts and agreements
• Prepare contract packages using Adobe tools and standardized templates
• Format contracts in Microsoft Word so numbering, cross-references, and defined terms hold together across revisions
• Prepare documents for review and signature so nothing reaches an approver incomplete

Contract Review and Quality Control

• Review contracts for accuracy, completeness and consistency with company standards
• Compare returned versions against the company template and against the prior version, so every change is identified rather than assumed
• Check that figures, dates, entity names and defined terms agree across the agreement, its exhibits and its signature pages
• Redline in Adobe Acrobat and Microsoft Word so that every proposed change is visible and attributable

Installer Compliance Tracking

• Track, maintain and verify that contract requirements are being met by roofing installers
• Verify insurance certificates, licensing, tax documentation and signed agreements against what each project and each state actually requires
• Chase expiring and missing documentation before it becomes a mobilisation problem, not after
• Maintain the compliance tracker as the record the rest of the business relies on

Records, Version Control and Documentation

• Maintain contract records, version control and supporting documentation in company systems
• Keep an authoritative record for each agreement, with its status and its executed original clearly identified
• File supporting documentation so that any contract, certificate, or amendment can be produced on request

Risk Identification and Escalation

• Identify missing documentation or contract risks and escalate appropriately
• Flag terms that depart from company standards rather than accepting them quietly
• Raise what cannot be met as written, with the clause in hand, before anything is signed

Regulatory and Licensing Compliance

• Ensure contracts comply with applicable state regulations, licensing requirements, and company standards

• Confirm that the correct legal entity, licensing information and state-required contract provisions appear before a packet is issued

• Keep licensing and registration documentation current in the contract record

• Coordinate with internal departments and external parties to move contracts through review and execution efficiently

• Follow up on outstanding items until they close, and keep the people waiting informed of where things stand

• Maintain tracking spreadsheets and reporting that show status without anyone having to ask

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Required Requirements

• Three to five years of experience in contract administration, compliance, or the construction industry
• Strong proficiency in Adobe Acrobat editing and redlining
• Proficiency in Microsoft Word contract formatting
• Excel proficiency, including the ability to create, manage and analyze tracking spreadsheets
• Comfort working with digital document management systems
• Attention to detail and accuracy in reviewing and preparing legal documents
• Clear, professional written and verbal English with internal and external stakeholders
• Ability to prioritize competing deadlines and manage a high volume of documents without loss of accuracy
• Organized and self-directed follow-through on open items and outstanding documentation
• A collaborative approach to working across departments and with outside parties
• Reliable and self-directed in a remote work environment, on US Eastern business hours

Preferred Requirements

• Roofing industry experience (strongly preferred)
• Experience with Smartsheet or a similar project tracking system
• Bachelor's degree, or equivalent relevant experience
• Exposure to multi-state contractor licensing and registration requirements
• Experience maintaining subcontractor or installer compliance packets: certificates of insurance, licenses, tax forms and signed agreements
• Experience in an insurance-claim-driven restoration environment

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Tools & Software

• Adobe Acrobat — contract package assembly, editing, comments and markup, redlining (primary platform)
• Microsoft Word — contract formatting, tracked changes, document comparison
• Microsoft Excel — tracking spreadsheets, lookups, filtering and summary reporting
• Smartsheet or a similar project tracking system (preferred)
• Digital document management systems for contract records and version control
• Microsoft Teams and OneDrive — communication and file sharing with Remote Raven

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What Makes You a Great Fit

• You know that a contract signed by one party is not an executed contract, and that an executed contract gets corrected by amendment, never by editing the file
• When a counterparty sends back a “clean” version with a note saying the edits are minor, your first move is to run a comparison, not to read it through
• You can see the difference between “indemnify and hold harmless” and “indemnify, defend and hold harmless”, and you know why the missing word matters
• You treat a document received as a document to verify, not a requirement met: you check the entity name, the dates and the coverage before anything gets marked compliant
• Your tracker is the version everyone else trusts, and its status column is current without anyone asking you
• When you find a gap, you escalate it with the clause in hand instead of quietly filling it in yourself
• Your written English goes out to an installer or a general contractor without anyone editing it first

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What We Offer

• Up to $7/hour
• 100% remote work
• Full-time role

We hire for the long haul, so a steady track record of staying and growing always moves you up our list.

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Please Note:
This job post is intended to outline the general scope of the role and may not include all responsibilities or qualifications.

🔒 Data Privacy Statement

By applying, you consent to being contacted via the contact information provided in your application for recruitment purposes only.

🕐 Interview Notice

Initial screening calls are conducted in the US Mountain Standard Time (MST) zone, with available interview windows between 3:00 AM and 1:00 PM MST. We sincerely appreciate the flexibility of candidates across different time zones and will make every effort to schedule a time that works for you.

📩 Application Update

Due to the high volume of applications we receive, we are only able to contact candidates whose qualifications closely match the requirements of the role.

If you do not hear from us within 10 days, please know that we truly appreciate your interest and encourage you to apply for future opportunities that may be a better fit.

Thank you for considering Remote Raven, and we wish you all the best in your job search.