Contracts Specialist

Sponsored Projects Services (SPS) within the Office of Research, Innovation and Economic Development at the State University of New York at Buffalo is seeking a Contracts Specialist. The Contracts Specialist is an entry-level position responsible for administering, drafting, reviewing, and negotiating simple agreements in support of sponsored research activity at the University at Buffalo.

This role is designed to ensure compliance with institutional policies, Research Foundation guidelines, and applicable laws, while providing crucial support for sponsored research contracts. The Contracts Specialist will work under supervision but is expected to develop proficiency in handling a variety of routine contracts and agreements. This is an excellent opportunity for individuals looking to begin or further develop their career in research contract administration.

Key Responsibilities

• Administer and Draft Contracts: Assist in the preparation, review, and negotiation of simple agreements, including sponsored research agreements, non-disclosure agreements (NDAs), and material transfer agreements (MTAs).
• Compliance and Policy Adherence: Ensure that all agreements comply with University, Research Foundation, and sponsor policies, as well as applicable legal and regulatory requirements.
• Collaboration and Communication: Work closely with faculty, department administrators, legal counsel, and external sponsors to gather necessary information and facilitate contract execution.
• Risk Assessment and Issue Resolution: Identify potential risks and issues in contracts and provide recommendations for resolution or mitigation strategies.
• Support Research Activity: Assist in the processing and management of contracts that support sponsored research initiatives at the University, ensuring timely and accurate contract handling.
• Document Management: Maintain accurate records of all contracts and related documentation, ensuring that proper approval processes are followed and documented.

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