Controller

Job Title:

Controller

Summary of Position:

The basic function of this position is to manage Service Contracting finances in a manner that aligns with all Service Contracting (SCV) values and goals. This person must have excellent computer and communication skills. It requires someone that can work effectively with others, is highly ethical and honest, confident enough to work independently, not afraid to make mistakes and intelligent enough to learn from them. This position is responsible for the bookkeeping and accounting operations of the company, the production of periodic financial reports, maintenance of accounting records, maintaining a comprehensive set of controls designed to mitigate risk, enhancing the accuracy of the company’s reported financial results, and miscellaneous office management.

Organizational Relationship: This position reports to Executive Management (President or VP)

Work Hours: Office hours are generally M-F 8:00 to 4:30. Although unlikely, working 40+ hours, overnight travel, night work, and weekend work could occur. This position falls under the qualifications required for Administrative Exemption and is considered an Exempt position from minimum wage and overtime pay provided by Section 13(a)(1) of the Fair Labor Standards Act (FLSA) as defined by Regulations, 29 CFR Part 541.

Benefits:

· Health Insurance

· Paid Time Off

· 401K program

· End of Year Incentive (assuming company meets expected performance goals)

Essential Functions:

Financial Management

A. Accounts Payable

a. Oversee and administer all accounts payable

i. Ensure that all data regarding accounts payable is entered and posted accurately and properly

ii. Manage all accounts payable to ensure they are paid in a manner aligning with SCV values and management direction

b. Regularly monitor cash flow and cash flow forecast, managing accounts payable accordingly.

c. Assist to negotiate with vendors and subcontractors to obtain the best possible terms of payment, preferably “pay when paid” terms.

B. Accounts Receivable

a. Participate and oversee collections of all accounts receivable in a manner aligning with SCV values.

b. Ensure that all proper paperwork pertaining to collecting receivables is completed, filled out and submitted in a manner to expedite receipt of payment.

c. Regularly monitor cash flow and cash flow forecast, managing accounts receivable accordingly.

d. Review all subcontracts from customers and subcontracts with subcontractors, etc. before execution to ensure that payment and receivable terms are acceptable to SCV.

C. Payroll

a. Work with operations staff and oversee weekly payroll. Administer actual money transfer from SCV checking account into employees’ possession.

i. Ensure that all monies are drawn from the correct cost accounts and deposited into the correct employee accounts or a check is written to the employee.

b. Pay weekly, quarterly, and yearly payroll taxes, FICA, FUTA, and state taxes as required.

c. Track and disburse incentive payouts for all incentive plans in effect at SCV.

D. Budgeting/Forecasting

a. Work with Executive Management to develop overhead, profit, and total revenue budgets for the company.

b. Develop, and update as needed, labor, material, and equipment rates to be used for bidding purposes.

c. Determine and monitor amounts of overhead and profit markups as needed to recover the required overhead expenses.

E. Banking/Bonding

a. Provide reports as needed to any banking and bonding representatives as needed to maintain SCV’s financial position and strength

F. Insurance

a. Maintain and provide all records as required by insurance companies. Specifically, workers compensation.

b. Be actively involved with meeting the risk management requirements as directed by management and insurance representatives.

G. Reporting

a. Create and provide financial reporting to the necessary parties including but not limited to:

i. Weekly: Management Report (AR, AP, Cash flow analysis), Payroll Report

ii. Monthly: Backlog report, Work In Progress report, Monthly P&L Report, Over/Under Billings

b. Perform monthly and annual close out activities

c. Prepare a quarterly budget/forecast versus actual comparison for presentation to supervisory personnel once per quarter.

d. Prepare an annual budget/forecast versus actual comparison for presentation at the close of each fiscal year.

H. Job Costing

a. Input and oversee project specific budgets and related costs as they pertain to these individual projects.

b. Meet with Project Managers to ensure costs are reported and entered accurately and timely.

c. Track billing requirements and ensure Project Managers are billing accurately and timely.

Business Management

A. Become an active part of SCV’s management team contributing to the guidance and direction of the company.

B. Make recommendations and provide input into company decisions that require significant financial commitment.

Personnel Management

A. Work closely with Executive and Operational management to ensure that all employment related issues are conducted properly and ethically.

Additional Responsibilities

A. Work closely with outside accounting firms to develop financial reports and statements as needed.

B. Track and maintain records and criteria for any job costing related incentive plans that are in effect at SCV.

C. Assist in the prequalification of SCV customers to ensure that all potential customers are credit-worthy and can perform in a contractual relationship.

D. Follow all policies and procedures as set forth in the Employee Handbook and Corporate Safety Program.

E. All other duties required by the Executive Management or your Supervisor.

Physical and Personal Skills:

· Honest, ethical, and reliable

· Excellent computer skills

· Excellent skills with numbers and accounts

· Confidence and ability to make decisions independently

· Ability to work with others as a peer, as a supervisor, and under someone’s supervision

· Strong knowledge of the computer software ComputerEase by Deltek or the desire and ability to master it

· Excellent communication and writing skills

· Must be extremely precise and meticulous in the job

· Must be highly organized and maintain high work efficiency

· Strong knowledge about bonds and insurance requirements and formalities

· Ability to maintain good relationships with banks, bonding agencies, suppliers, and other colleagues

Training, Education, and Experience: A bachelor’s degree (or equivalent) in accounting or finance is the underlying minimum educational requirement for this job. 4 or more years of work experience is preferred; or an equivalent combination of training/education and/or experience as determined by executive management on an individual basis.

Note: This description provides information regarding the essential functions of the designated job, and the general nature and level of work associated with the job. It should not be interpreted to describe all the duties whose performance may be required of such employees or be used to limit the nature and extent of assignments such an individual may be given.

I have read and understand the requirements for this position as described above in this job description and I am personally able to meet all of these requirements as an employee of this company.

Pay: $70,000.00 - $85,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off

Work Location: In person