Controller

The Controller leads the Greenleaf Family Center's accounting operations, financial reporting, and internal controls, serving as the CEO's and Board Finance Committee's primary financial partner. This role combines technical ownership of the day-to-day financial function with a strategic view of the organization's fiscal health, sustainability, and risk — providing leadership in budgeting, audits, grants management, and financial systems. The Controller also oversees facilities, ensuring a safe, well-maintained environment for clients and staff.

Essential Functions and Responsibilities

Financial Management & Reporting

· Oversee all day-to-day accounting operations, including accounts payable, accounts receivable, payroll, and general ledger functions.

· Prepare and analyze monthly and annual financial statements in accordance with GAAP and non-profit accounting standards.

· Ensure timely and accurate financial reporting to the Executive Team, Board of Directors, and external stakeholders.

· Maintain a system of internal controls to safeguard assets and ensure the integrity of financial data.

Budgeting & Forecasting

· Lead the development and monitoring of the annual operating budget in collaboration with the CEO and department directors.

· Provide financial projections, variance analyses, and budget-to-actual reports to support informed decision-making.

· Assist in multi-year financial planning and long-term sustainability modeling.

Audit, Compliance & Risk Management

· Supervise day-to-day accounting functions, ensuring accurate and timely processing of payroll, accounts payable/receivable, and reconciliations.

· Coordinate and manage the annual independent audit and preparation of audited financial statements.

· Ensure compliance with federal, state, and local regulations, as well as non-profit accounting and grant requirements (including Uniform Guidance).

· Maintain current knowledge of applicable accounting and regulatory changes affecting non-profits.

· Maintain effective internal controls to safeguard assets and prevent fraud.

· Collaborate with the CEO on risk management.

Grants & Contract Management

· Oversee accounting for restricted and unrestricted grants, ensuring compliance with donor and funding requirements.

· Collaborate with the Development and Program teams to prepare grant budgets, reports for funders.

· Track grant expenditures and prepare financial reports for funders in coordination with program and development teams.

· Ensure accurate allocation of indirect costs and adherence to grant budgets.

Cash Flow & Treasury

· Manage cash flow, investments, and liquidity to ensure operational needs are met.

· Monitor bank reconciliations, deposits, and disbursements.

· Oversee management of organizational reserves and restricted funds.

Systems & Process Improvement

● Maintain and enhance financial systems, accounting software, and reporting tools.

● Implement process improvements to increase efficiency and accuracy.

● Support the adoption of technology solutions that strengthen financial transparency and accountability.

Leadership & Collaboration

· Supervise accounting staff, providing training, mentorship, and performance feedback.

· Collaborate with department leaders to ensure accurate tracking of program expenses and outcomes.

· Serve as a financial advisor to leadership and the Board Finance Committee.

· Attend, actively participate and lead the budget and finance portion of internal Leadership Team meetings, and participate in Board meetings.

· Models organizational values and leadership by actively participating in staff meetings, trainings, and agency events.

Facilities Oversight

· Partner with CEO on necessary facility related duties including purchasing, inspections and repairs, primarily through PRN staff, contractor and vendor management.

· Coordinate facility-related safety procedures and required training (e.g., fire drills, annual Fire Marshall inspection) in collaboration with the Director of Operational Support.

· Coordinate with Director of Operational Support and CEO to facility obligations tied to accreditation.

Required Qualifications

1. Bachelor's degree in Accounting, Finance, or related field required.

2. 8+ years progressive accounting experience, including a minimum of 3 years of experience as a Controller or in an accounting leadership role with supervisory responsibility.

3. Experience in budgeting, forecasting, financial analysis, and reporting.

4. Working independently and as a member of a team, set priorities and anticipate the reporting and communication needs of CEO.

5. Must possess a valid driver’s license, reliable personal vehicle, and automobile insurance to operate a motor vehicle in the state of Ohio.

Preferred Qualifications

1. Non-profit and grant/fund accounting experience strongly preferred.

2. CPA preferred but not required.

Knowledge, Skills, and Abilities

Strong knowledge of non-profit fund accounting (FASB/GAAP for non-profits) and grant compliance. Proficiency with accounting systems (e.g., QuickBooks Online) and Microsoft Office Suite, particularly Excel. Electronic Health Record knowledge preferred. Demonstrated ability to think strategically and serve as a hands-on financial advisor to leadership on risk and sustainability. Comfortable overseeing vendor relationships for facility needs. Excellent analytical, organizational, and problem-solving skills. High integrity, sound judgment, and commitment to the organization's mission.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work Environment

Primarily an office environment, with periodic time spent throughout the facility and occasional visits to external partner sites (bank, auditors, vendors). Some travel may be required. The work environment described is representative of those that must be met by an employee to successfully perform the essential functions of this job.

Additional Information

We are an equal opportunity organization and comply with all applicable laws. We do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other status, and reasonable accommodations may be made for individuals with disabilities. All programs, services, and activities are conducted fairly and equitably.

Job Type: Full-time

Pay: $82,000.00 - $87,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• How many years of experience do you have budgeting, forecasting, financial analysis, and reporting?
• Do you have non-profit and grant/fund accounting experience?

Education:

• Bachelor's (Required)

Experience:

• progressive accounting: 8 years (Required)
• Controller or in accounting leadership role : 3 years (Required)
• supervisory: 3 years (Required)

License/Certification:

• driver's license, reliable personal vehicle, and insurance (Required)
• CPA (Preferred)

Work Location: In person