Controller

SUMMARY

This position reports to the Chief Financial Officer. This position will supervise the Accounts Receivable, Accounts Payable, Accountant, Payroll Administrator, and the Rep Payee Manager positions. This position will direct the financial activities of an agency with multiple cost centers that utilizes double-entry accrual accounting.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDES BUT IS NOT LIMITED TO THE FOLLOWING; OTHER DUTIES MAY BE ASSIGNED

• Manage the agency's accounts, general ledger, and budgets.
• Oversees month-end processing and closing, including completion of the monthly Balance Sheet account analysis.
• Controls the ledgers, billings, disbursements, audits, balances, statements, and reports for payroll, supplies, equipment, and services.
• Handles tax reporting requirements, including Pennsylvania Sales Tax payments and reports.
• Prepares reports that summarize and forecast company business activity and financial position in areas of income, expenses, and earnings based on past, present, and expected operations.
• Originator of fiscal guidelines and policies to supplement the Department of Human Services and County guidelines.
• Initiator of decisions, commitments, and recommendations on fiscal matters.
• Advises on accounting technical matters to directors, managers, supervisors, fiscal and information systems personnel.
• Supervises the Accounts Receivable, Accounts Payable, Accountant, Payroll Administrator and Rep Payee Manager
• Functions as primary backup to Accountant, Payroll Administrator and Rep Payee Manager duties when required
• Represents agency fiscal function at conferences, meetings, and seminars.
• Interacts with independent auditors and other work pertaining to audits as assigned.
• Coordinates audit activities with independent auditors and delegates audit tasks to fiscal staff, including verifying and uploading information and documentation to the auditor’s secure portal.
• Promotes and adheres to the relevant elements of the compliance program and exercises objective judgment and decisive thinking in complying with, and in the application of, all organizational and program policies, practices, and procedures, including ethics, business practices, and compliance program elements.
• Complies with all applicable federal, state, and local laws and regulations, policies and procedures, and reports any concerns about compliance practices.
• Oversees the financial reconciliation and reporting of employee benefit programs, including the 401(k) retirement plan, ensuring accurate accounting of employer contributions, employee payroll deductions, funding transactions, and related financial records.
• Coordinates the financial components of the annual ERISA retirement plan audit in collaboration with Human Resources, external auditors, and plan service providers. Supports compliance with applicable ERISA financial reporting, reconciliation, and internal control requirements, including the timely identification and resolution of financial discrepancies.

SUPERVISORY RESPONSIBILITIES

Directly supervises four (4) employees in the Accounting Department. Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws. Responsibilities include interviewing, hiring, and training employees; planning, assigning, and directing work; appraising performance; rewarding and disciplining employees; addressing complaints and resolving problems.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION AND/OR EXPERIENCE

• Bachelors degree in Accounting, Finance, Business Administration, or a related field.
• Approximately 5-7+ years of relevant experience in accounting, finance, financial controlling or related discipline required.
• Certified Public Accountant (CPA) preferred
• Experience in non-profit human services preferred.

LANGUAGE SKILLS

• Ability to read, analyze, and interpret documents such as safety rules, operating and maintenance instructions, and policy and procedure manuals.
• Ability to write routine reports and correspondence.
• Ability to speak effectively before groups of customers or employees of organization.

MATHEMATICAL SKILLS

• Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of algebra
• Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations.

REASONING ABILITY

• Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

COMPUTER SKILLS

To perform this job successfully, an individual should have knowledge of accounting software; database software; payroll systems; spreadsheet software and word processing software.

CERTIFICATES, LICENSES, REGISTRATIONS

None required.

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear. The employee is frequently required to stand and sit. The employee is occasionally required to walk and reach with hands and arms. The employee must regularly lift and/or move up to 10 pounds, and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and ability to adjust focus.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually quiet. Ability to work remotely and perform the essential functions and requirements of the job. All other duties, responsibilities and special projects as assigned by the Chief Financial Officer.