Conveyancing Assistant

About New Homes Law

New Homes Law is a specialist conveyancing company providing legal services across residential property, new-build and shared-ownership transactions.

We are investing in experienced people and technology to create a modern conveyancing business that delivers an efficient, transparent and highly responsive service to its clients and commercial partners.

Role Purpose

The Conveyancing Assistant will support our fee earners with the efficient progression of residential property transactions from instruction through to exchange and completion.

The successful candidate will have a minimum of two years' experience working within a conveyancing environment and a good understanding of the conveyancing process. They will be confident communicating with clients, developers, housing associations, estate agents, lenders and other solicitors.

This is an excellent opportunity for an experienced assistant who wants to take greater ownership of their work and develop their conveyancing career within a supportive and growing business.

Key Responsibilities

• Support fee earners with residential, new-build and shared-ownership transactions.
• Assist with the progression of files from instruction through to exchange and completion.
• Open new files and ensure all initial documentation and compliance requirements are completed.
• Obtain and review identification, source-of-funds information and other onboarding documentation.
• Order property searches and monitor outstanding results.
• Prepare draft contracts, transfer documents, completion statements and other standard conveyancing documentation.
• Review incoming correspondence and assist with raising and responding to routine enquiries.
• Obtain updates from clients, developers, housing associations, estate agents, lenders and other solicitors.
• Provide clients with clear and timely progress updates throughout their transaction.
• Maintain accurate and comprehensive records on the company's case-management system.
• Monitor key dates, deadlines and outstanding actions to ensure transactions progress efficiently.
• Assist with exchange and completion preparations, including requesting mortgage funds and preparing completion paperwork.
• Support fee earners in managing their caseloads and prioritising urgent matters.
• Ensure all work is completed in accordance with company procedures, regulatory requirements and service standards.
• Escalate legal, compliance or client-service concerns promptly to the relevant fee earner or manager.
• Provide general administrative support to the Legal Delivery team when required.

Experience and Qualifications

Essential

• A minimum of two years' experience working in a conveyancing assistant, legal assistant or similar residential property role.
• Practical knowledge of the residential conveyancing process.
• Experience supporting transactions from initial instruction through to completion.
• Strong written and verbal communication skills.
• Excellent organisation and file-management skills.
• Confidence communicating with clients and other parties involved in a transaction.
• Good attention to detail and the ability to work accurately under pressure.
• Experience using a legal case-management system.
• The ability to manage competing priorities and work effectively within a team.

Desirable

• Experience of new-build or shared-ownership conveyancing.
• Experience working with developers, housing associations or mortgage brokers.
• Knowledge of compliance requirements within a regulated conveyancing business.
• A relevant legal or conveyancing qualification, or an interest in working towards one.

Skills and Behaviours

The successful candidate will be:

• Client-focused and committed to delivering a high standard of service.
• Proactive in progressing matters and resolving routine issues.
• Organised, dependable and commercially aware.
• Confident taking responsibility for delegated work.
• Comfortable working in a fast-paced and technology-led environment.
• Collaborative and willing to support colleagues across the business.
• Professional, approachable and clear in their communication.
• Committed to continuous learning and career development.

Career Development

New Homes Law is committed to developing talented people within the business. For the right individual, this role may provide a pathway towards greater responsibility, formal conveyancing qualifications and progression into a fee-earning position.

Pay: £25,000.00-£30,000.00 per year

Benefits:

• Casual dress
• Company events

Work Location: In person