Conveyancing Assistant

Conveyancing Assistant

Reporting To: Conveyancing Fee Earner

Purpose: As a Conveyancing Assistant, you will support Conveyancing Fee Earners on residential property files from instruction through to exchange and completion. You will provide accurate, timely administrative and case-progression support, so clients have a smooth, well-communicated transaction.

This role involves but is not limited to:

File Opening and Management

• Open files on the case management system and set up paper files where required.

• Carry out ID and conflict checks

• Update file checklists ready for exchange and completion

• Prepare files for the archive procedure

Case Progression

• Apply for searches

• Complete and submit Land Registry forms

• Keep up to date with the stage of each conveyancing file and chase progress proactively.

• Liaise with site offices and developers’ solicitors where required

Client and third-party communication

• Update the client portal

• Provide clients, estate agents, and mortgage brokers with regular updates

• Take accurate messages for the Fee Earner when speaking with clients

• Greet clients and collect initial paperwork when required

Administration and Support

• Cover telephone and email diverts

• Photocopy, file and scan documents

• Ensure all files and inboxes are kept tidy and up to date

Compliance and Development

• Make sure SLA’s and compliance requirements are met.

• Keep up to date with industry and legal changes

• Complete accreditation and internal training within required timeframes

Requirements:

• Previous residential conveyancing or wider legal experience

• Legal qualification or working towards – CILEX/CLC/Law Degree

• High levels of organisation and administration skills

• High attention to detail and accuracy

• Ability to work under pressure and to tight deadlines

• Ability to work independently and as part of a team

Company Core Values:

• Aspire: To challenge convention, an entrepreneur with energy for change. To be the best that we can be

• Integrate: Bring together people and systems into a cohesive force

• Innovate: To creatively evolve our working practices, use our revenue and resources in a virtuous cycle of improving our people, systems and growth

• Commit: To delivering excellent client experience and working with integrity, investing in long term relationships, creating a strong market position and delivering sustained commercial advantage