Conveyancing Assistant (PH Based)

Conveyancing Assistant — Offshore (Philippines)

Ishaks Conveyancing | Remote — Work From Home | Full-Time | AEST Business Hours

About Us

Ishaks Conveyancing is a national Australian firm with over 20 years helping Australians buy, sell, and transfer property. We work across the full spectrum of real estate transactions and operate in every Australian state. Business is strong, the team is growing, and we are hiring.

The Role

You will take ownership of the procedural, administrative, and follow-up work that sits underneath each client interaction — making sure nothing falls through the cracks between a client meeting and exchange of contracts. This is a hands-on, front-of-house support role, not a back-office position.

Why This Role

• Career pathway into advisory work — Progression is based on competence and initiative, not time served.
• Direct mentorship — You'll work alongside an experienced Lead Pre Exchange Advisor who is invested in your development.
• Structure — clear expectations — Defined processes, templates, and cadences so you know exactly what good looks like from day one.
• Fully remote — Work from home in the Philippines on a schedule that overlaps with Australian business hours.

What You'll Be Doing

• Sending personalised post-meeting emails to clients on the same business day.
• Preparing and sending build letters on house-and-land matters.
• Dispatching amendment requests and owning the follow-up cadence until resolved.
• Chasing exchange of contracts and deposit payments until confirmed.
• Maintaining matter files in TriConvey (Smokeball) to firm standard.
• Preparing meeting materials and coordinating scheduling.
• Coordinating with all parties to confirm settlement dates and requirements.
• Following up on outstanding conditions, adjustments, and settlement documentation.
• Monitoring PEXA workspaces and ensuring all tasks are completed ahead of settlement.

What We Are Looking For

Essential:

• Experience in a conveyancing support or paralegal role.
• Strong comprehension of written English (you will be working with Australian property and legal documents daily).
• Highly organised with sharp attention to detail across dozens of active matters.
• Full availability to work during Australian Eastern Standard Time business hours is required.
• Proficient with Microsoft Outlook and quick to pick up new systems.
• A genuine interest in conveyancing as a career.

Desirable:

• Experience in Australian conveyancing or property law.
• Familiarity with off-the-plan transactions in NSW, VIC, or QLD.
• Experience with PEXA, InfoTrack, or similar platforms.

How to Apply

Apply via SEEK or send your CV to [email protected].