Coordination Administrator

Job Summary
We are looking for an organized and proactive Coordination Administrator to support the daily operations of our building maintenance and cleaning services. The role will coordinate service requests, staff schedules, client communication, documentation, and administrative activities to ensure smooth day-to-day operations.

Key Responsibilities:

• Coordinate daily maintenance and cleaning schedules and staff deployment.
• Receive and coordinate client requests, complaints, and service requirements.
• Assign technicians, cleaners, and supervisors based on operational requirements.
• Coordinate with site supervisors to ensure services are completed on time.
• Monitor staff attendance and manpower requirements.
• Follow up on pending maintenance and cleaning requests.
• Communicate with clients regarding schedules, service updates, and operational matters.
• Prepare and maintain work schedules, service reports, attendance records, and other documents.
• Maintain proper records of work orders, service reports, checklists, and client documents.
• Assist in preparing quotations, work orders, purchase requests, and other service-related documents.
• Ensure all administrative and coordination tasks are completed accurately and on time.
• Handle general office and administrative duties as required.
• Perform other duties assigned by management.

Experience:

• Administrative experience in construction: 2 years (Preferred)

Work Location: In person