Coordination Executive

Role & responsibilities

• Shadow the MD & CEO in all internal and external meetings, reviews, and discussions.
• Prepare and circulate MoM (Minutes of Meeting) with clear action points and follow-ups.
• Tag along for client meetings, business discussions, and official travel as required.
• Manage and maintain the MDs calendar, including meetings, travel, and priorities.
• Coordinate with internal teams, clients, partners, and senior stakeholders for scheduling and follow-ups.
• Act as a single point of coordination between the MD and various departments.
• Assist in preparing presentations, reports, emails, and business communication.
• Track action items, deadlines, and ensure timely closure.
• Maintain confidentiality of sensitive business and strategic information.
• Provide administrative and operational support to ensure efficient daily functioning.

Preferred candidate profile

• Experience as an Executive Assistant / Personal Assistant / Management Assistant to senior leadership
• Exposure to client-facing or leadership support roles
• Comfortable accompanying senior management for meetings and travel
• Based in or willing to relocate to Vadodara
• Willingness to travel frequently for work