Coordination Executive

Location : Gurugram

Education : Any Graduate

Experience 1-3  Years

Designation : Executive _Land Acquisition Coordinator

Key Responsibilities

Land Acquisition Support

• Coordinate with farmers, landowners, aggregators, brokers, and local stakeholders.
• Support negotiations and execution of land purchase, lease, and agreement documentation
• Track acquisition progress and ensure timely closure of land transactions.
• Farmer & Vendor Payment Management
• Process and track payments to farmers, landowners, vendors, and consultants.
• Coordinate with Finance and Accounts teams for timely release of payments.
• Maintain payment records, acknowledgments, and supporting documentation.
• Reconcile payment status and ensure compliance with approved payment processes.
• Prepare payment trackers and MIS reports for management review.

Land Records & Master Data Management

• Maintain and update the master database of all land parcels across solar projects.
• Track parcel-wise details including ownership, acreage, village, tehsil, district, survey numbers, acquisition status, and documentation status.
• Ensure accuracy and completeness of land-related master data.
• Generate periodic reports and dashboards for management and project teams.
• Documentation & Record Keeping
• Maintain organized records of all land-related documents including -Sale Deeds, Lease Agreements, Memorandum of Understanding (MoUs), Registry Documents, Revenue Records
  Mutation Documents, Title Documents, Khasra/Khata Records, Payment Receipts and Approvals
• Ensure proper filing, indexing, and retrieval of physical and digital documents.
• Develop and maintain document trackers for all ongoing projects.
• Legal Coordination & Handover
• Coordinate with Legal Department for due diligence and title verification activities.
• Ensure all land documents are complete, authenticated, and properly organized before submission.
• Facilitate smooth handover of land records and transaction documents to the Legal team.
• Track legal observations and coordinate closure of pending documentation requirements.
• Maintain records of legal status and approval milestones.
• Stakeholder & Government Coordination
• Liaise with local authorities, revenue offices, and government departments for land-related matters.
• Support mutation, registration, and other statutory processes.
• Build and maintain positive relationships with local stakeholders and communities.

MIS & Reporting

• Prepare weekly and monthly reports on:
• Land acquisition status
• Parcel-wise progress
• Farmer and vendor payments
• Legal handover status
• Ensure timely submission of reports to management.

Required Skills

• Knowledge of land acquisition and land documentation processes.
• Understanding of revenue records and property documentation.
• Experience in vendor and farmer payment coordination.
• Strong record management and documentation skills.
• Proficiency in MS Excel, Word, and PowerPoint.
• Strong coordination, communication, and follow-up skills.
• High attention to detail and accuracy.