Coordinator Account Payable

1. Main Objectives of this position:

• The Accounts Payable Control Tower Coordinator oversees and coordinates Accounts Payable and payment activities across the Region, QSC and GCC.
• The role ensures accurate invoice processing, compliant and timely payments, effective issue resolution, KPI achievement, internal-control compliance and continuous process improvement.

2.  Function and duties:

Main Tasks

Accounts Payable and invoice control:

• Monitor the end-to-end AP process from invoice receipt, validation, approval and posting through to payment.

• Track invoice volumes, ageing, blocked invoices, processing status, exceptions and payment deadlines.

• Coordinate resolution of PO mismatches, missing approvals, missing goods receipts, tax discrepancies, duplicate invoices and non-PO invoice issues.

• Monitor vendor disputes, including invoice discrepancies, short payments, credit notes and supplier-account differences.

• Monitor vendor rebates, including eligibility, calculation, credit-note receipt, settlement, posting and reconciliation.

• Monitor GCC vendor master-data activities, including vendor creation, linkage confirmation and maintenance.

• Ensure alignment of payment terms between SAP FI and SAP MM.

• Monitor aged work orders outstanding for more than 12 months and work orders processed through statement billing, including ZSTAT.

• Support supplier-account reconciliations and month-end and year-end activities.

Payment Management:

• Review and plan actions to achieve the agreed Days Payable Outstanding (DPO) target.
• Monitor payment proposals, payment runs, payment schedules and payment status.
• Ensure payments are not made earlier than required and prevent duplicate or double payments.
• Identify and resolve payment blocks, rejected or returned payments, failed payment files and overdue invoices.
• Verify supplier, bank details, currency, amount, payment terms and value date before payment.
• Coordinate urgent, manual and exceptional payments in accordance with approval requirements.
• Monitor supplier payment queries and escalate suspected fraud, unusual activity or control breaches.

ICCL & Reporting:

• Monitor BA Ventus dashboards, management reports and action trackers for the Region, QSC and GCC.
• KPI reports covering DPO, invoice ageing, blocked invoices, payment performance, disputes, rebates, interface errors, suspense accounts and aged work orders.
• Monitor to ensure complete AP ICCL reporting to evaluation accurately and on time.
• Monitor, investigate, reconcile and clear suspense accounts.
• Analyse trends, identify root causes, escalate risks and track corrective actions to completion.
• Support standardisation, automation and continuous improvement of AP processes and reporting.
• Maintain supporting evidence for internal controls, audits and management reviews.

Other Matters:

• Any other projects / tasks assigned by the superior
• Conduct sharing/ training of Accounts Payable function to others

3.  Qualifications and Technical Job Requirements:

• Degree or diploma in Accounting, Finance, Business Administration or a related discipline.

• Minimum 2-3 years in finance/ accounts payable related experience

• Experience in Accounts Payable, Procure-to-Pay, payment operations or Finance Shared Services.

• Knowledge of SAP FI/MM, FIS, payment controls, vendor master data and reconciliations.

• Experience with KPI monitoring, internal controls and management reporting.

• Knowledge in SAP system/ Accounting software preferred/Automations skill

• Fluent in both oral and written English

• Shipping/Transportation/logistic industry experience will be a plus