Coordinator, Administrative

Position Summary

The Administrative Coordinator plays a vital role in ensuring athletes, families, coaches,

and volunteers have the tools and support they need to participate in Special Olympics

programming. This position is primarily responsible for overseeing team and individual

registrations within their region and managing related administrative tasks. The ideal

candidate will bring strong organizational skills, exceptional customer service, and a

commitment to inclusion. As time and capacity allow, the role may expand to support

additional administrative functions such as event setup within the Games Management

System (GMS).

Key Responsibilities

• Lead the intake and processing of athlete, Unified partner, volunteer, coach and other constituent registrations within the region.
• Administer regional registration systems (Dynamics, GMS, etc.), ensuring data accuracy, troubleshooting technical issues, generating reports, and maintaining system integrity and hygiene across programs.
• Responsible for completion of seasonal registration for all teams located in the region.
• Provide guidance and support to individuals navigating the registration process.
• Maintain accurate, confidential participant records in alignment with Special Olympics Washington (SOWA) standards and policies.
• Respond to administrative and registration-related inquiries promptly and professionally.
• Complete regional data request or reports as needs (e.g., grant compliance, census reporting, participation trends).
• Work closely with the registration team and other departments to ensure smooth communication and efficiency in the registration process.
• Provide timely updates to supervisors or other team members regarding the status of registration tasks.
• Serve as the regional lead for building and maintaining events in GMS.
• Generate and prepare reports from registration systems as needed.
• Perform other duties as assigned to support the goals of the region and organization.

Qualifications:

• 2+ years of experience in administrative coordination with an emphasis on data entry tasks, preferably in nonprofit, community, or education settings.
• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and comfortable learning new software systems.
• Experience with customer service and data entry.
• Ability to handle sensitive information with confidentiality and professionalism.
• Experience with data systems or CRM software (i.e. Microsoft Dynamics).
• Availability for occasional evening/weekend work as needed.
• Ability to manage multiple priorities while maintaining a high standard of work.
• Great to have but not required: Bilingual (Spanish/English or other)
• Ability to lift to 25 pounds occasionally.

Compensation and Benefits:

Salary Range: $45,000 hour, based on experience.

Special Olympics Washington offers competitive benefits packages that include health

insurance, generous paid time off, remote work flexibility and professional development

opportunities.

About Special Olympics Washington

We are a catalyst for inclusion! Special Olympics Washington is the leader in sports, health

and community building, empowering children and adults with intellectual disabilities to

be valued on and off the playing field.

Through programming in sports, health, education and community building, Special

Olympics is changing the lives of people with intellectual disabilities. Special Olympics can

remove barriers and stigmas that people with intellectual disabilities face, and to share

with the community the gifts and talents they possess. Everyone who comes in touch with

Special Olympics is impacted in a way that helps them strive to achieve their personal

best.

Our Commitment to Inclusion, Diversity, Equity, and Access

Special Olympics Washington commits to building an inclusive, diverse, equitable and

accessible community that empowers individuals with and without intellectual disabilities

to celebrate their similarities and differences. Through our programming, we foster a

community of belonging and inclusion for all. Special Olympics Washington is an Equal

Opportunity Employer.

Join the Team!

Be a part of Special Olympics Washington and help support thousands of athletes across

the State of Washington! To apply, submit your resume and a cover letter via LinkedIn or to

[email protected]. Please add ‘Administrative Coordinator Application’ to the subject line.

No phone calls please.

Pay: $45,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan

Work Location: Remote