Coordinator, AP

Description

Monitoring and handling the Account Payable by working closely with internal department, responsible for accurate and timely invoice posting, reviewing invoices to rectify errors, analyzing root causes to prevent recurrence, conducting regular reviews to draw lessons, continuously optimizing processes.

CorporateDescription

Hapag-Lloyd is one of the world’s leading liner shipping companies, connecting businesses and people across more than 600 ports worldwide . With a fleet of over 300 modern container ships and a vessel capacity of 2.5 million TEU , we keep global trade moving reliably every day.

Our global network spans 140 countries , 400 offices , and a growing portfolio of terminal and infrastructure investments. This scale enables us to deliver consistent, high‑quality service across continents and to support our customers in even the most complex supply chains.

When you join us, you become part of more than 18,000 colleagues working across borders, functions, and cultures, to not only to deliver quality for our customers, but to create innovation and opportunities across roles, regions, and perspectives.

We believe that every exploration is a chance to grow, and every port is a place to belong.

Your Journey, Our Horizon

OrganizationDescription

Competitive salary and performance-based incentives
We offer market-aligned compensation with opportunities for merit-based reviews, 13th month salary and performance bonuses where components would vary based on local market practices and legal requirements.

Competitive leave entitlements
Including annual leave, medical leave, and other statutory leaves as applicable in your country of employment.

Healthcare coverage
Medical insurance and Flexible benefits to support your physical and mental wellbeing. Coverage will vary based on local market practices.

Career mobility and Learning and development support
Access to learning resources (like LinkedIn Learning), professional development programs and internal mobility programs to support your development across teams, functions, and geographies.

Employee recognition and wellness initiatives
Initiatives include wellness programmes, employee recognition programme, and engagement activities to foster a positive work environment.

Work from Home arrangements
Depending on nature of role; hybrid work arrangements are available with minimum 3 days in office and up to 2 days work from home schedules to support work-life integration with some variations based on local market conditions.

Commitment to sustainability and social impact
We are dedicated to responsible business practices, with ongoing efforts in environmental sustainability and community engagement through corporate social responsibility programmes.

Diversity, equity and inclusion
We are proud to be an inclusive employer, committed to building a diverse workforce and creating a workplace where all employees feel respected, supported, and empowered to thrive.

Qualifications

• Diploma or bachelor's degree in accounting or finance.
• 2-3 years of experience in finance/accounting; or fresh graduate.
• Experience in multinational corporations is preferred.
• Good command of English both oral and written, CET-4 or equivalent English proficiency certificate.
• Proficient in Microsoft office.
• Good analytical skills and logical thinking.
• Able to communicate well, work independently as well as in team.
• Positive and pleasant attitude with customer service mindset.

Responsibilities

• Scan invoices to system.
• Responsible for invoice posting, to ensure accurate and timely accounting treatment.
• Review posted invoices and rectified any identified errors promptly.
• Do spot checking after posting.
• Analyze the root causes of invoice errors to prevent recurrence.
• Conduct regular reviews of invoice posting activities, draw lessons from experience, and continuously optimize the process.
• Monitoring the process in VIM/SAP, ensure that all incoming invoices are verified, posted and paid in due time according to HL payment term.
• Verify the third party （operational vendors） invoices against purchase orders to post invoice.
• Ensure vendor rebate received and posted in a timely manner.
• Coordinate with internal departments and parties to resolve vendor invoices/work order related issues.
• Reconcile with vendors on the outstanding amount and respond to vendor queries.
• Archiving the documents of posting.
• Any other projects/tasks assigned by supervisor.