Coordinator ASME Sections

Role & responsibilities

To support ASME Professional Section

SLT Coordination & Engagement

• Coordinate SLT onboarding, volunteer documentation, and engagement activities.
• Track annual plans, section progress, and updates across 60+ volunteers.
• Consolidate SLT feedback and coordinate follow-up support.

Outreach & Partnership Coordination

• Manage speaker, industry, and institutional outreach, including invitations and follow-ups.
• Support membership growth through college and industry engagement initiatives.
• Maintain outreach, partnership, and speaker databases while supporting promotional campaigns.

Automation & AI Enablement

• Support workflow automation using Air table, Power Automate, Forms, and Teams.
• Leverage AI tools for communications, reporting, meeting summaries, and documentation.
• Develop SOPs and identify opportunities to improve operational efficiency through automation.

Supporting Responsibilities

• Maintain section trackers, dashboards, and data accuracy.
• Support event registrations, attendee management, and periodic reporting.
• Compile newsletters and After-Activity Reports (AARs) to capture outcomes and best practices.

To support Student Section

Coordination and handholding support

• Coordinate the establishment and activation of new Student Sections.
• Maintain records, compliance documents, and section status updates.
• Support Faculty Advisors and Student Leaders in section operations.

Leadership & Volunteer Engagement

• Onboard and support Student Leadership Teams (SLTs).
• Track section activities, goals, and leadership transitions.
• Facilitate regular communication with volunteers and advisors.

Membership & Outreach

• Conduct outreach to colleges, faculty, and student groups.
• Drive student membership acquisition and engagement initiatives.
• Follow up on leads to support Student Section growth.

Event & Programme Coordination

• Coordinate workshops, technical talks, webinars, and competitions.
• Liaise with speakers, institutions, and industry partners.
• Support event planning, promotion, and post-event reporting.

Communication & Marketing

• Prepare and distribute promotional content and emailers.
• Support social media and student engagement campaigns.
• Maintain outreach databases and communication records.

Reporting & Process Management for both the section operation

• Automation assistant: Help build and maintain workflows across Airtable, Power Automate, Forms, and Teams under supervision.
• Applied AI: Use AI tools (e.g., Copilot) to draft mailers, summarize meeting minutes, generate reports, and speed up routine documentation.
• Documentation: Help document SOPs and automation guides so processes remain repeatable and scalable, maintain Sections Monthly Progress Report, trackers etc.
• Provide regular progress updates and performance reports.
• Support process improvement,automation, and data accuracy.

Preferred candidate profile

• Minimum 2 years of relevant experience in programme coordination, volunteer engagement, community operations, events, or a related area.
• Bachelors degree in engineering, Management, or a related field.
• Strong written and verbal communication, interpersonal, and stakeholder-coordination skills.
• Proficiency in Microsoft Teams, Forms, and Excel, with the ability to learn and use Airtable.
• Demonstrated interest in AI tools, workflow automation, and process improvement.
• Organized, proactive, dependable, and able to manage multiple priorities and follow-ups.

Must have proficient knowledge in:

• Working knowledge of Power Automate, Copilot, Canva, or event-management platforms.
• Understanding of volunteer management, community engagement, programme coordination, and data-handling requirements.