U
UTA
Coordinator (Client Accounting)
Skills
Process Improvement
1 month ago
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Important information
Contract type:
Permanent
Location:
London, UK
Work mode:
Onsite
Published on:
11 September 2026
What they need
- United Talent Agency (UTA) has an exciting opportunity for a Coordinator, Client Accounting to join our function in London
- This role sits within a fast-paced, collaborative team and supports the end-to-end management of commercial deals, from booking set-up through to invoicing, collections, and reporting
- The successful candidate will be highly organised, detail-oriented, and able to manage a high volume of transactions while maintaining accuracy and strong stakeholder relationships
- This position offers excellent exposure to the commercial and financial operations underpinning the entertainment industry
- As a Coordinator, Client Accounting, you will be responsible for maintaining accurate booking data, supporting invoicing processes, managing payment allocation, and assisting with collections activity
- You will work closely with agents, assistants, production teams, and finance partners to ensure that all commercial and financial information is complete, accurate, and actioned in a timely manner
- You will act as a key point of contact for day-to-day queries, providing clear and professional support to internal stakeholders while helping to ensure smooth operational delivery across the deal lifecycle
- Maintain accurate and up-to-date client booking information within internal systems, ensuring completeness and data integrity
- Review booking data submitted by assistants, ensuring commercial terms are correctly reflected and bookings are ready for invoicing
- Raise client invoices in accordance with agreed deal terms, both on an ad hoc and scheduled basis
- Monitor deal progression to ensure all required production and contractual information is received to enable timely invoicing
- Allocate and process incoming client payments, liaising with Cash Management to ensure accurate application to bookings
- Proactively track and follow up on outstanding receivables, supporting timely collections and resolution of discrepancies
- Respond to client, agent, and production queries in a timely and professional manner, providing clear and accurate information
- Prepare and distribute regular reporting to agents to support forecasting, collections, and performance insights
- Participate in regular check-ins with agents and assistants to ensure alignment on booking and financial data
- Review and approve bookings within internal systems in line with established controls and processes
- Support month-end close activities, ensuring completeness and accuracy of revenue and cash application
- Contribute to process improvements and operational initiatives as required
- Provide coverage for team members during periods of leave, ensuring continuity of service and delivery
- Support ad hoc requests and projects as required by the team and wider business- Experience with NetSuite, OPAL, or similar systems preferred
- Strong attention to detail and ability to manage multiple priorities
- Strong organisational and problem-solving skills
- Experience working in a fast-paced, high-volume environment
- 1–2 years’ experience in accounting, finance operations, or a similar commercial support role
- Proficiency in Excel and Outlook
- Entertainment, media, or agency experience is advantageous but not essential
- Excellent communication skills, with confidence working directly with stakeholders across all levels
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