Coordinator

1. Job Purpose

Manage, coordinate, and facilitate operations among internal teams, clients, and external suppliers to ensure that all activities, projects, or tasks are successfully completed within the specified timeline and budget.

2. Key Responsibilities

Coordination & Communication

• Act as a central point of contact to communicate, relay information, and coordinate between various departments, or between the organization and clients/suppliers.

• Organize meetings, schedule appointments, record Minutes of Meetings (MoM), and follow up on action items post-meeting.

Administration & Data Management

• Prepare, compile, and verify the accuracy of related documents such as contracts, quotations, summary reports, or approval forms.

• Record and update databases, project information, or the company's filing system to ensure they are current and easily retrievable.

Project Support

• Assist in planning, defining timelines, and tracking work progress from relevant stakeholders to ensure timely delivery.

• Provide initial troubleshooting and resolve immediate issues when delays or operational bottlenecks occur.

General Support

• Oversee and allocate resources, equipment, or facilities necessary for smooth project execution.

3. Job Qualifications

• Education: Bachelor’s degree in Business Administration, Management, Marketing, Mass Communications, or other related fields.

• Experience: Fresh graduates are welcome, up to 1–3 years of experience in coordination or administration

• Computer Skills: Proficiency in Microsoft Office (Word, Excel, PowerPoint) or project management tools.

4. Skills & Competencies

Soft Skills

• Communication Skills: Clear and articulate verbal and written communication, quick-witted, strong active listening skills, and the art of persuasion.

• Time Management: Ability to prioritize tasks effectively and multitask efficiently without confusion.

• Problem-Solving: Adaptable, flexible, and capable of handling sudden changes and resolving immediate issues effectively.

• Interpersonal Skills: Easy to get along with, diplomatic, and capable of collaborating effectively with a diverse range of people.

Hard Skills

• Language Skills: Proficiency in English or a third language, as required by the specific business.

• Documentation & Filing: Strong skills in systematic document management and record-keeping.