Coordinator

Who you are

• 1–2 years’ experience in accounting, finance operations, or a similar commercial support role
• Experience working in a fast-paced, high-volume environment
• Strong attention to detail and ability to manage multiple priorities
• Excellent communication skills, with confidence working directly with stakeholders across all levels
• Strong organisational and problem-solving skills
• Proficiency in Excel and Outlook
• Experience with NetSuite, OPAL, or similar systems preferred
• Entertainment, media, or agency experience is advantageous but not essential

What the job involves

• United Talent Agency (UTA) has an exciting opportunity for a Coordinator, Client Accounting to join our function in London
• This role sits within a fast-paced, collaborative team and supports the end-to-end management of commercial deals, from booking set-up through to invoicing, collections, and reporting
• The successful candidate will be highly organised, detail-oriented, and able to manage a high volume of transactions while maintaining accuracy and strong stakeholder relationships
• This position offers excellent exposure to the commercial and financial operations underpinning the entertainment industry
• As a Coordinator, Client Accounting, you will be responsible for maintaining accurate booking data, supporting invoicing processes, managing payment allocation, and assisting with collections activity
• You will work closely with agents, assistants, production teams, and finance partners to ensure that all commercial and financial information is complete, accurate, and actioned in a timely manner
• You will act as a key point of contact for day-to-day queries, providing clear and professional support to internal stakeholders while helping to ensure smooth operational delivery across the deal lifecycle
• Maintain accurate and up-to-date client booking information within internal systems, ensuring completeness and data integrity
• Review booking data submitted by assistants, ensuring commercial terms are correctly reflected and bookings are ready for invoicing
• Raise client invoices in accordance with agreed deal terms, both on an ad hoc and scheduled basis
• Monitor deal progression to ensure all required production and contractual information is received to enable timely invoicing
• Allocate and process incoming client payments, liaising with Cash Management to ensure accurate application to bookings
• Proactively track and follow up on outstanding receivables, supporting timely collections and resolution of discrepancies
• Respond to client, agent, and production queries in a timely and professional manner, providing clear and accurate information
• Prepare and distribute regular reporting to agents to support forecasting, collections, and performance insights
• Participate in regular check-ins with agents and assistants to ensure alignment on booking and financial data
• Review and approve bookings within internal systems in line with established controls and processes
• Support month-end close activities, ensuring completeness and accuracy of revenue and cash application
• Contribute to process improvements and operational initiatives as required
• Provide coverage for team members during periods of leave, ensuring continuity of service and delivery
• Support ad hoc requests and projects as required by the team and wider business