Coordinator

Role Summary

The Estimating Coordinator will assist the estimating manager and estimation team with coordinating projects and documentation in support of producing and assembling accurate bids. The role will act as central coordination between various stakeholders, estimation team, Clients, suppliers and internal department.

Role Description

Ø Uploading, maintaining and updating the estimation bid on E-tendering portal where required by the Client.

Ø Prepare prequalification documents, EOIs and NDAs, vendor registration and other Client registration requirement for upcoming projects and new Clients.

Ø Receiving, downloading tender documents and saving on server.

Ø Support to Prepare Accurate RFIs (request for information) for the tender.

Ø Sending inquiries and receiving quotations from multiple suppliers and subcontractors and timely follow up with the supply chain to obtain the quotations.

Ø Support to Ensuring timely completion of the tender return documents for submission.

Ø Keeping, maintaining and updating the office record related estimating data on estimation server as well as physical storage.

Ø Preparing and updating all logs and tracker on timely basis.

Ø Preparing and updating vendor/subcontractors database.

Ø Coordinating with all internal and external stakeholders to obtain the required information to submit technical and commercial bid to the Client.

Ø Support line manager in communicating with the Client discussing E-tendering portal issues, PQQ’s etc. communication directly with the Client understanding the Client’s requirements for registration process online tender portals.

Candidate Requirements

Ø Bachelor’s degree in IT, Finance, Business administration or related field

Ø Preferably 1 to 2-years wok experience in administration, Client coordination or similar role.

Ø Proven ability to manage multiple tasks/activities in a dynamic fast-paced environment is must.

Ø Presentable and professional personality with proactive and service-oriented approach.

Ø Strong proficiency in Microsoft Office (Word, Excel, PowerPoint, etc.) and ability to independently work electronic portals, ERP systems and other web-based platforms with good IT aptitude.

Ø Good numerical and analytical ability with high level of accuracy when handling data.

Ø Previous experience having coordination with Client.

Ø Good written and verbal communications skills in English.

Job Type: Full-time

Application Question(s):

• How soon can you join us?

Experience:

• QC function in an interior fit-out/construction: 3 years (Required)

Work Location: In person